Executive Assistant Office Manager

Avant Communications LLC•Frisco, TX

2d•Onsite

About The Position

We are seeking a highly organized, proactive, and resourceful Executive Assistant / Office Manager to join our team. This dual-role position is essential in ensuring the seamless operations of our HQ2 Office and providing high-level support to our senior and local leadership. Responsibilities include managing complex calendars, organizing regional events of all sizes, assisting with tools and processes to keep the teams coordinated and connected, and providing support with various projects. A successful candidate will help build a positive team environment and establish working relationships inside and outside of the organization. Ability to handle confidential information, maintain professionalism in dealing with executives, and a strong ability to communicate at all levels is necessary. This is a full time, hourly position.

Requirements

Proficient in Microsoft Office Suite (Outlook, Word, Excel, Powerpoint) and other productivity tools
Strong written and interpersonal communication skills
Ability to work independently and handle multiple priorities simultaneously
High level of discretion and professionalism

Nice To Haves

Experience with Apple/MacOS

Responsibilities

Provide comprehensive administrative support to members of senior and local leadership including calendar management, travel arrangements, meeting coordination, correspondence, and expenses (2 Executive Vice Presidents, 1 Senior Vice President, and 1 Departmental Vice President )
Track and help drive completion of key deliverables and follow up on outstanding items
Act as a liaison between senior leadership and various departments
Handle confidential information with discretion and professionalism
Oversee day-to-day operations of the office and maintain local relations with property manager - including building access, system maintenance, cleaning staff, and security
Coordinate meeting spaces and desk availability for Avant staff, partners, and providers
Plan and organize all in-office events and assist with regional events of all sizes
Manage reception duties, including managing guests and regulating foot traffic
Work with various departments to manage office financials
Serve as BattleLab Technology expert and support IT staff as necessary
Handle all incoming and outgoing mail (USPS, FedEx, deliveries)
Perform other duties and tasks as assigned