Executive Assistant & Office Manager

Karman Industries•Los Angeles, CA

1d•Onsite

About The Position

Founded in 2024 and headquartered in Signal Hill, California, Karman Industries is at the forefront of revolutionizing industrial thermal energy. Our mission is to electrify global thermal systems across data centers, manufacturing, and energy industries. Karman is developing the revolutionary Heat Processing Unit (HPU) to reinvent thermal handling for giga-scale data centers & AI factories. The HPU is built around a supercritical CO2 chiller system utilizing a high-speed electrically driven turbomachinery core. Our system aims to reduce energy consumption in data center thermal management by greater than 25% and increase energy density by 10x. At Karman Industries, we are committed to fostering a dynamic and inclusive work environment where innovation thrives. Our team is composed of passionate professionals dedicated to making a tangible impact on the future of industrial manufacturing. Join us in our mission to transform the industry and contribute to a more sustainable world.

Requirements

Calendar & Email: Outlook
Project Tracking: JIRA
Communication: Teams
Documentation: Sharepoint

Responsibilities

Partner closely with Karman's C-Suite — primarily the CEO — managing complex, multi-timezone calendars and ensuring executive time is aligned to the highest-priority business needs
Coordinate internal and external meetings across leadership syncs, board meetings, investor calls, and strategic partner engagements
Own end-to-end travel logistics: transportation, accommodations, itineraries, and expense reporting
Triage C-Suite email, flag urgent items, and draft responses as needed
Prepare executives for high-stakes meetings with agendas, briefing materials, and summaries
Liaise between the C-Suite and internal teams to drive alignment, clear communication, and timely follow-through
Serve as the operational backbone of Karman's HQ, owning the day-to-day environment so the team can focus on their work
Manage vendor relationships, service contracts, facilities needs, and building coordination
Own office supply and inventory management across common areas and workspaces
Coordinate new hire onboarding logistics — workspace setup, equipment, access, and day-one readiness — in partnership with HR and IT
Plan and execute company events, offsites, all-hands, and culture programming
Manage onsite visitor and guest experience, including reception, conference room coordination, and VIP hospitality
Own branded merchandise programs, including vendor sourcing, inventory management, and coordination of swag for onboarding, events, and partner gifting
Anticipate operational needs, surface gaps proactively, and resolve issues before they escalate