US - Executive Assistant, Medical Staff
Shriners Hospitals for Children•Spokane, WA
•Onsite
About The Position
Shriners Children’s is seeking a full-time Executive Assistant to provide administrative support to the Chief and Medical Staff. This role involves maintaining calendars, making travel arrangements, coordinating schedules, attending meetings, and composing minutes and correspondence. The Executive Assistant will also assist with special projects, answer questions, direct individuals to appropriate resources, and maintain confidentiality of sensitive information. The position is based in Spokane.
Requirements
- 7 years Executive Assistant/Clerical, preferably in a hospital setting
- Strong computer skills and database applications (MS Word, Powerpoint, Excel).
Nice To Haves
- Associate or Bachelors in related field
- Medical Terminology helpful
Responsibilities
- Answers incoming phone calls courteously, dispatching calls as appropriate & taking accurate message information.
- Initiates & maintains filing systems allowing for easy document retrieval.
- Makes airline, hotel & rental car arrangements for the Chief & Medical Staff office as needed.
- Coordinates in-house meetings as requested.
- Maintains a calendar of available meeting space and answers requests for use of such, in-house and out of house.
- Facilitates meeting set-up and catering as necessary.
- Assists with special events as directed, coordinates group visits & conducts tours upon request.
- Prepares correspondence for Chief & Medical Staff office in an accurate & timely manner.
- Meeting minutes are accurately transcribed & distributed w/in ten working days of each meeting.
Benefits
- Health insurance
- Dental insurance
- Vision insurance
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
Associate degree
