Executive Assistant, Marketing & Communications

Richemont • New York, NY

1d • $95,000 - $105,000 • Onsite

About The Position

The Executive Assistant to the Vice President, Marketing and Communications role is to provide core administrative support, including calendar management, booking & coordinating travel, budget and expense management, and assisting with planning, negotiating large scale meetings and other ad-hoc projects as needed for the Vice President, Marketing and Communications of the Executive Leadership team of Van Cleef & Arpels, Americas. This role will help to facilitate the day-to-day activities and administrative operations of the office. This role reports to the Vice President of Marketing and Communications and is based in New York.

Requirements

• Bachelor’s degree
• Minimum of one year of experience working with high-level Executives
• Strong communication skills
• Strong writing skills
• Strong organizational skills
• Excellent time management skills
• Excellent follow-through skills with respect to detail
• Advanced-level experience with Microsoft Office
• Discretion in handling confidential and sensitive matters
• Sense of urgency
• Valid work authorization for employment in the USA

Nice To Haves

• SAP is a plus
• Flexibility to travel as needed
• Ability to work early morning, late nights and sometimes on weekends
• Fluency in French is a plus

Responsibilities

• Assist VP, Marketing & Communications with all-related administrative tasks including but not limited to: organizing meetings, receiving visitors, making travel arrangements (booking hotels, restaurants and transportation), ordering supplies, etc.
• Maintain VP agenda to ensure priorization of time and accuracy through clear and transparent communication with VP and key stakeholders, ensure recurrence of important touch base meetings with team, local and HQ counterparts, anticipate transportation needs.
• Manage the expeditious and accurate submission of all expense reports (Concur) and be responsible to expedite payment of bills with Richemont Accounts Payable Department and comply with all Group policies.
• Assist in planning and coordinating all details for off-site meetings. This includes booking travel, hotels, car service for international and domestic travel, restaurant reservations for multiple guests and communicate details and logistics, Support travel arrangement and agenda/scheduling of overseas travellers, assist CEO’s office & other departments in planning and executing company seminars and meetings (3 to 4 times/year).
• Maintain the organization and coordination of VP workspace, order and maintain supply, order catering for meetings, greet guests and offer beverages.
• Consolidate strategic presentation needs from VP direct reports.
• Coordinate end of year greetings & gifting to vendors including shipping.
• Support VP senior deirect reports with travel needs, bookings and reservations and expense reports.
• Effectively interact with Van Cleef & Arpels senior management on related issues.
• Provide overall assistance as a back-up to Executive Assistant to the President.
• Prepare Excel spreadsheets and Powerpoint presentation as needed.
• Support the onboarding of new team members and maintain accurate list of team members inclusive of birthdays and important dates, coordinate gifts and celebrations.
• Support VP in all ad hoc day to day needs (meal ordering, package shipping, miscellaneous tasks etc).
• Monitor and maintain T&E budget for the department.

Benefits

• Generous compensation and benefits package
• Bonus eligible
• Internal mobility is one of the best growth accelerators to develop within Richemont and our Maisons.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive