Executive Assistant, Legal

Polymarket•New York, NY

About The Position

Polymarket is looking for an Executive Assistant to support its Legal team. This role involves working directly with the Chief Legal Officer and Deputy CLO to manage complex calendars, coordinate travel, and handle administrative tasks to ensure the smooth operation of a fast-paced legal function. The position is ideal for someone with prior experience in a law firm or a recent graduate interested in law, offering exposure to diverse legal and regulatory work and handling sensitive information from the outset.

Requirements

Meticulous attention to detail — you catch the small things before they become big problems
Calm under pressure with the ability to manage multiple calendars and competing priorities simultaneously
Absolute discretion — you'll be trusted with privileged and confidential materials as a core part of this role
Clear, professional written and verbal communication
Proactive and organized with a low-ego, no-task-too-small attitude

Nice To Haves

Prior experience at a law firm as a legal secretary, legal assistant, or in an administrative support role
Familiarity with regulatory or compliance tracking (lobbyist registrations, CLE deadlines, or similar)

Responsibilities

Manage complex, heavily overlapping calendars for the CLO and Deputy CLO — anticipating conflicts, prioritizing effectively, and keeping schedules airtight
Coordinate all travel logistics including flights, hotels, ground transportation, and itineraries for periodic travel related to hearings and conferences
Track and maintain deadlines including lobbyist registration renewals and continuing legal education requirements
Monitor and manage incoming mail and email, flagging time-sensitive items and routing correspondence appropriately
Support the broader Legal team with administrative tasks including filing, document organization, and deadline tracking
Serve as a reliable point of contact for internal and external stakeholders on behalf of the Legal team