Executive Assistant-Legal

Tallgrass • Lakewood, CO

2d • Onsite

About The Position

This role provides essential support services to senior members of the legal team, focusing on document preparation and administrative tasks. The Executive Assistant-Legal will manage complex calendars, coordinate meetings and travel, handle expense reporting, and facilitate communication on behalf of the legal team. This position requires a high level of organization, discretion, and professionalism to manage diverse responsibilities in a fast-paced environment.

Requirements

• High School diploma or equivalent
• Minimum 5 years’ direct work experience as a Legal Administrative Assistant.
• Intermediate/Advanced proficiency level in MS Office applications that may include but are not limited to: Excel, Word, Access, PowerPoint, and Outlook.
• Working knowledge of SharePoint preferred.
• Must possess and maintain a valid driver’s license and a driving record satisfactory to the company and its insurers (for travel).
• High level of interpersonal skills to handle sensitive and confidential situations and documentation.
• Proficiency in working with Concur for entering, coding and submitting expense reports.
• Must be able to perform all essential and marginal functions of the job.
• Must be able to work with a team, take directions from management, adhere to required work schedules, focus attention on details, and follow work rules.
• Ability to successfully perform multiple tasks with strict deadlines.
• Ability to organize and prioritize daily work.
• Ability to anticipate and adapt to various work styles.
• Ability to anticipate failure points and mitigate in advance.
• Self-management skills to plan, organize, and priorities and delegate tasks with conflicting deadlines in a fast-paced environment.
• Willing and able to work in and adapt to change.
• Ability to remain calm under pressure.
• Ability to perform the required and expected duties with little or no direct supervision.
• The ability to exercise independent judgement and discretion.
• Professional and service-oriented approach internally and externally.
• Ability to develop positive working relationships with peer departments.
• The successful candidate will be required to clear a drug screen and a complete background check, including credit report for certain positions, after an offer has been extended and prior to being employed.

Nice To Haves

• Bachelor’s degree from an accredited institution.

Responsibilities

• Heavy Outlook calendar management and meeting facilitation and coordination
• Meeting planning and coordination, both on-site and off-site
• Preparation and submission of expense reports as well as coding and expense and uploading receipts for Pcards expenses
• Prepare travel arrangements to include the preparation of detailed agendas and summaries
• Reach out or respond on behalf of legal team members via phone, email, or other communication method
• Management of contacts
• Prepare, route, track and follow up on DocuSign requests
• Assist with editing and transition of documents into executable versions
• Assists with reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications
• Conference registration and management of all details
• General clerical duties including routine correspondence and emails, interacting with customers, answering and directing incoming calls, filing, photocopying, scanning, and mail distribution
• Preparation and assistance in managing regulatory agency proceeding dockets
• Work well with other administrators to divide common offices tasks
• Assist in preparation of presentations for internal and external stakeholders including but not limited to transcribing, formatting, inputting, and editing
• Collaborate with a wide variety of people with tact, courtesy and professionalism
• Speak clearly, both in person and by telephone, using a high level of verbal skills and listen carefully
• Maintain a regular, dependable attendance and a consistently high level of performance
• Will work non-traditional hours as needed
• Demonstrates ability to work autonomously with confidence
• Anticipates needs of attorneys based on upcoming weekly and monthly schedule.
• Maintain a high regard for personal safety, for the safety of company assets and employees, and the general public
• Other daily, weekly, monthly or special project duties as identified and defined
• Other duties as assigned

Benefits

• Overtime may be required on an infrequent basis.
• May be required to carry a cell phone and be available to respond during working and non-working hours.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED