Executive Assistant (IPG)

Golub Capital•New York, NY

1d•$100,000 - $130,000•Hybrid

About The Position

Golub Capital is looking for an experienced Executive Assistant (“EA”) to join the Administration Team, supporting our Investor Partners Group (IPG). The ideal candidate is a team player with the ability to multi-task and make decisions in a fast-paced environment, demonstrating a sense of urgency and attention to detail across all tasks. Regular tasks will include, but are not limited to, the following: Managing calendars and scheduling; working heavily with other EAs to coordinate internal and external meetings Coordinating domestic and international travel Handling data entry and reporting via Microsoft Dynamics CRM / SharePoint Tracking and organizing monthly expenses Developing and maintaining knowledge of Golub Capital’s product offerings, systems and processes to support client relationships Supporting Senior Leaders / department involvement in initiatives to improve client service including sales enablement, data and analytics Facilitating / preparing agenda and materials for Senior Leader-led internal meetings and various committees and forums regarding client coverage Assisting with annual benchmark analysis and providing updates on vendor performance (e.g., travel agencies, office supply distributors) to stakeholders Participating in semi-annual department process reviews and collaborating with managers and Senior Leaders to identify improvement areas and implement best practices Completing ad-hoc projects as assigned on behalf of Senior Leaders / department Providing administrative backup support to the Executive Assistant Team including support to the Executive level offices as needed

Requirements

Bachelor’s degree required
Minimum of 5 years’ experience in a similar capacity is required
Excellent computer skills, familiarity with Microsoft Office suite, previous experience using a CRM program a plus
Strong organizational skills and the ability to produce work that is thorough, meticulous and highly accurate
Friendly, upbeat, pleasant demeanor; good at building alliances and possesses a helpful, client support attitude
Excellent verbal and written communication skills
Experience booking complex, global travel
Knows when to ask questions with a heightened sense of urgency and the ability to maintain confidentiality in all aspects of job responsibilities
Proactive problem-solving abilities
A “no task is too small” attitude
Ability to handle changing demands in fast-paced environment with strong multi-tasking skills
Ability to take initiative and work independently while demonstrating strong teamwork
Enthusiastic about working in office and creating a Gold Standard hybrid work culture

Responsibilities

Managing calendars and scheduling; working heavily with other EAs to coordinate internal and external meetings
Coordinating domestic and international travel
Handling data entry and reporting via Microsoft Dynamics CRM / SharePoint
Tracking and organizing monthly expenses
Developing and maintaining knowledge of Golub Capital’s product offerings, systems and processes to support client relationships
Supporting Senior Leaders / department involvement in initiatives to improve client service including sales enablement, data and analytics
Facilitating / preparing agenda and materials for Senior Leader-led internal meetings and various committees and forums regarding client coverage
Assisting with annual benchmark analysis and providing updates on vendor performance (e.g., travel agencies, office supply distributors) to stakeholders
Participating in semi-annual department process reviews and collaborating with managers and Senior Leaders to identify improvement areas and implement best practices
Completing ad-hoc projects as assigned on behalf of Senior Leaders / department
Providing administrative backup support to the Executive Assistant Team including support to the Executive level offices as needed