Executive Assistant, Interactive

AGBO•Los Angeles, CA

2d•Onsite

About The Position

AGBO is an artist-led independent studio shaping the future of film and television, founded in 2017 by Anthony and Joe Russo. The studio has generated significant box office success and is involved in various film and television projects across major platforms. With the addition of Donald Mustard, AGBO aims to expand storytelling through immersive, interconnected worlds across media. They are seeking bold, creative minds to help shape the future of storytelling. This position specifically supports the Interactive leadership team, providing administrative and operational support to ensure the smooth day-to-day function of the department. The ideal candidate will be resourceful, flexible, and thrive in a fast-paced, creative environment.

Requirements

1–3 years of experience supporting senior executives or leadership teams
Exceptional organizational and time management skills; able to manage multiple tasks and priorities with professionalism and discretion.
Strong written and verbal communication skills.
Proficient in Google Workspace, Microsoft Office, Slack, and project/task management tools (e.g., Asana, Notion, or Trello).
Comfortable handling confidential and sensitive information.
Positive attitude, strong work ethic, and a collaborative spirit.

Nice To Haves

Experience in the games industry is preferred.
Familiarity or passion for interactive media, digital storytelling, or immersive experiences a plus.

Responsibilities

Provide high-level administrative support to the Interactive leadership team, including managing calendars and scheduling meetings.
Serve as the point of contact for departmental communications, ensuring timely and professional responses.
Prepare meeting agendas, take detailed notes, and track follow-ups for internal and external meetings.
Coordinate department-wide meetings, events, and offsites, including logistics, catering, and light tech support.
Support the planning and execution of department initiatives, team building activities, and cross-functional collaborations.
Maintain organization of shared files, documents, and resources to ensure easy access and version control.
Assist with onboarding new team members and contractors, ensuring smooth integration into the department.
Manage all travel and expense coordination for senior leadership and the Engineering team, including bookings, itinerary management, expense reporting, and vendor communications.
Support internship program operations by coordinating onboarding, assigning tasks, tracking progress, and ensuring consistent communication and documentation across teams.
Handle ad hoc tasks and special projects as needed.
Perform other duties as assigned.