Executive Assistant II

BNY Mellon • New York, NY

5d • $62,000 - $95,000

About The Position

At BNY, our culture allows us to run our company better and enables employees’ growth and success. As a leading global financial services company at the heart of the global financial system, we influence nearly 20% of the world’s investible assets. Every day, our teams harness cutting-edge AI and breakthrough technologies to collaborate with clients, driving transformative solutions that redefine industries and uplift communities worldwide. Recognized as a top destination for innovators, BNY is where bold ideas meet advanced technology and exceptional talent. Together, we power the future of finance – and this is what #LifeAtBNY is all about. Join us and be part of something extraordinary. We’re seeking a future team member for the role of Executive Assistant to join our Financial Planning and Analysis team. This role is located in New York. In this role, you’ll make an impact in the following ways: Provide senior level administrative support in a fast paced, deadline driven environment. Serve as a primary and central coordination point for daily operations, communications, and workflow Ensure seamless execution of administrative processes while maintaining confidentiality, accuracy, and professionalism Manage calendars, schedule meetings, and coordinate appointments Prepare, edit, and distribute meeting agendas, minutes, presentations, and financial documents. Coordinate domestic and international travel, including itineraries, logistics, and expense reconciliation Screen and route calls and emails Coordinate logistics for team meetings, workshops, audits, and cross departmental initiatives Support onboarding of new team members, including system access, equipment requests, and orientation materials Handle confidential information with discretion and sound judgment Assist with special projects, process improvements, and administrative initiatives as assigned Maintain office supplies, technology needs, and vendor coordination Adopt and leverage BNY AI Enabled tools to enhance administrative efficiency

Requirements

• Proven administrative experience, preferably supporting finance, accounting, or senior leadership teams.
• Experience in a large financial services or corporate environment.
• Bachelor’s degree or equivalent experience.
• Proficiency with Microsoft Office Suite (Excel, PowerPoint, Word, Outlook).
• Excellent written and verbal communication skills.
• High level of professionalism, discretion, and attention to detail.

Responsibilities

• Provide senior level administrative support in a fast paced, deadline driven environment.
• Serve as a primary and central coordination point for daily operations, communications, and workflow
• Ensure seamless execution of administrative processes while maintaining confidentiality, accuracy, and professionalism
• Manage calendars, schedule meetings, and coordinate appointments
• Prepare, edit, and distribute meeting agendas, minutes, presentations, and financial documents.
• Coordinate domestic and international travel, including itineraries, logistics, and expense reconciliation
• Screen and route calls and emails
• Coordinate logistics for team meetings, workshops, audits, and cross departmental initiatives
• Support onboarding of new team members, including system access, equipment requests, and orientation materials
• Handle confidential information with discretion and sound judgment
• Assist with special projects, process improvements, and administrative initiatives as assigned
• Maintain office supplies, technology needs, and vendor coordination
• Adopt and leverage BNY AI Enabled tools to enhance administrative efficiency

Benefits

• BNY offers highly competitive compensation, benefits, and wellbeing programs rooted in a strong culture of excellence and our pay-for-performance philosophy.
• We provide access to flexible global resources and tools for your life’s journey.
• Focus on your health, foster your personal resilience, and reach your financial goals as a valued member of our team, along with generous paid leaves, including paid volunteer time, that can support you and your family through moments that matter.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level