Executive Assistant II (EM-07)

County Of Maui•Maui County (various), HI

About The Position

Provides top-level staff and executive assistance to the Mayor or Managing Director on matters affecting overall County government. Grade II work provides executive support to the Mayor and Managing Director and involves extensive coordination with community groups, private industry, and intergovernmental agencies, as well as addressing varied, complex, and impactful problems. The position may supervise assigned employees in the Office of the Mayor or Department of Management and may act for the Managing Director as directed. The role reviews administrative, financial, budgetary, personnel, and legal materials; advises executive leadership; conducts administrative investigations, management studies, and analyses; prepares recommendations, reports, orders, and directives; coordinates with County departments and other jurisdictions; and may explain County programs to community groups. Appointment requires a bachelor's degree in a related field or equivalent education and experience, the applicable responsible administrative experience, and a valid Type 3 motor vehicle operator's license. Applicants must meet health and physical-condition standards for the position.

Requirements

A combination of education and experience substantially equivalent to graduation from an accredited college or university with a bachelor's degree in public administration, business administration, economics, or a related field.
For Grade II, five years of responsible administrative experience in government or private business.
For transportation coordination specialization, experience meeting the Grade II distinction that includes or is supplemented by two years of transportation planning or work related to developing or implementing transportation programs, including formulation and implementation of procedures or policies of significant scope.
Possession of a valid Type 3 motor vehicle operator's license.
Knowledge of governmental organization and functions; public administration, organization, and management; public relations; research methods and techniques; administrative analysis; governmental finance administration and budgeting; grant writing and report writing; public speaking; statutes and ordinances relating to County government; and personal computers and word-processing, spreadsheet, and database applications.
Ability to conduct studies and prepare top-level management recommendations concerning operations, organization, administrative standards, finance administration, and budgeting; obtain, analyze, and evaluate facts; write clear and concise reports; translate ideas and recommendations into workable plans consistent with laws and regulations; make sound management decisions; coordinate varied and complex work programs; analyze legal decisions, interpretations, and directives; and deal tactfully and effectively with government officials and the public.
Meet the health and physical-condition standards deemed necessary and proper for performance of the duties.
Some positions may require specialized knowledge, skills, abilities, experience, or training through selective certification.

Responsibilities

Review materials, reports, and communications on administrative, financial, and budgetary matters and recommend their disposition based on the policies of the Mayor or Managing Director.
Advise and counsel the Mayor or Managing Director by providing information and identifying alternatives and their effects on departmental management and operations.
Review budgetary and personnel requests from County agencies and departments and recommend program reductions or additions in light of administrative and policy goals.
Conduct administrative investigations and management studies and analyses of agencies, departments, organization, procedures, practices, programs, and policies; prepare or submit reports and recommendations.
Study quasi-adjudicatory, rule-making, licensing, and other regulatory agencies for effectiveness and efficiency, and submit recommendations.
Research and analyze major projects, such as island-wide transportation services and mass transit.
Meet with departmental officials to resolve problems, clarify agency functions and objectives, and suggest ways to implement recommendations approved by the Mayor or Managing Director.
Review legal decisions, opinions, and rulings of the Corporation Counsel or Attorney General and inform the Mayor and Managing Director of their significance and administrative effects.
Prepare administrative orders and directives for the Mayor or Managing Director.
Serve as liaison and coordinate activities between the County of Maui and other governmental jurisdictions and their agencies or branches.
Prepare drafts, analyses, and comments on proposed bills and other reports for the legislature or County Council.
Serve on administrative committees as assigned.
May meet with community groups and others to explain County programs.
Supervise assigned employees in the Office of the Mayor or Department of Management.
May act for the Managing Director as directed.