Executive Assistant II

BLUE ORIGIN•West Melbourne, FL

About The Position

This role supports the development and operations of New Glenn, a single-configuration, heavy-lift orbital launch vehicle capable of routinely carrying people and payloads to low-Earth orbit, geostationary transfer orbit, cislunar, and beyond. Its first stage is fully reusable, and the vehicle was designed from the beginning to be human-capable. This is not your typical administrative position. As Executive Assistant to senior leaders developing spaceflight vehicles, you’ll be embedded at the heart of decision-making — coordinating across engineering, safety, operations, and people teams to ensure our leaders stay focused, informed, and supported. Your impact will ripple across every mission milestone.

Requirements

5+ years supporting senior executives in fast-paced, high-accountability environments (startups, aerospace, tech, VC-backed firms, or similar)
Demonstrated success operating with executive-level discretion, trust, and emotional intelligence
Mastery of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); familiarity with Visio, and Acrobat
Strong communication skills: written, verbal, and contextual
Self-starter with strong prioritization skills and the ability to stay grounded under pressure
Ability to adapt to flexible hours and travel schedules with the ability to travel as needed
Must be a U.S. citizen or national, U.S. permanent resident (i.e. current Green Card holder), or lawfully admitted into the U.S. as a refugee or granted asylum.
Must pass Blue’s Standard Background Check.
May be required to pass a Defense Biometric Identification System (DBIDS) background check if at any time the role requires one to be on a military installation.
May be required to undergo additional Federal Motor Carrier Safety Regulations checks if operating Commercial Motor Vehicles.
May be required to obtain and maintain Merchant Mariner Credential, which includes pre-employment and random drug testing as well as DOT physical.

Nice To Haves

Experience supporting executives in aerospace, engineering, manufacturing, or regulated industries
Operational experience in environments with safety, compliance, or technical documentation
Comfort navigating ambiguity and evolving priorities

Responsibilities

Serve as a thought partner and operational right hand to senior executives
Maintain situational awareness of leadership priorities, anticipating needs and proactively managing shifting demands
Build trusted relationships across internal teams and external partners
Manage complex, high-volume calendars across time zones
Coordinate internal and external meetings with precision, optimizing for priority, flow, and flexibility
Act as gatekeeper and gateway — balancing access with focus time
Coordinate detailed domestic and international travel: flights, accommodations, ground transportation, meeting prep, and contingency planning
Manage pre-travel briefing materials and ensure executives are always one step ahead
Submit timely, accurate expense reports aligned with internal policy
Draft, edit, and manage correspondence on behalf of senior leaders — maintaining tone, clarity, and context
Act as a liaison across departments and with internal and external partners, managing sensitive communications with discretion
Handle confidential information and decisions with integrity and tact
Drive special projects from ideation to execution (e.g., hiring efforts, onboarding programs, team offsites, executive reporting)
Help translate big-picture priorities into actionable steps and ensure follow-through
Improve and evolve internal workflows, templates, and processes
Plan and execute key internal events including team offsites, technical milestone celebrations, executive reviews, and all-hands meetings
Coordinate logistics, communications, guest management, and post-event follow-up
Develop and lead team morale initiatives — from recognition programs and surprise appreciation moments to inclusive team-building events
Partner with People/HR and site leadership to foster a culture of collaboration, inclusion, and mission-alignment
Track event budgets, success metrics, and feedback to continually improve future experiences