Executive Assistant II
About The Position
Under minimal supervision, provides diverse, complex and often confidential administrative and support services to an executive. Coordinates schedules, visitors, telephone calls, meetings, deadlines and presentations to ensure the executive office functions seamlessly. Maintains executive office calendar. Oversees scheduling, catering, document preparation and distribution for meetings and conference calls for the Board of Director and Board committees. Schedules and coordinates management meetings, conferences, special events, and travel arrangements. Attends board and management meetings, maintains minutes of all proceedings and acts as custodian for all related documentation. Prepares and distributes subsequent correspondence as needed, and follows up on action items to ensure completion. Prepares and coordinates the preparation of correspondence, reports, presentation materials and other written communications as required. Monitors financial and budget information and prepares data for review. May supervise administrative staff, including scheduling, recruitment, payroll, and staff relations. Provides input to performance management. Work requires independent judgment and initiative on assignments that are sensitive in nature and demonstrated ability to deal with high level contacts inside and outside the institution. May perform special assignments such as researching information, compiling reports and special projects and events as directed. Requires knowledge of organization policy and procedure and high level of technical skill. May act as office manager. May monitor financial, budgetary and personnel processes. May be responsible for event planning.
Requirements
- High School diploma equivalency
- 5 Years of Experience Required
- Knowledge of organization policy and procedure
- High level of technical skill
Nice To Haves
- Bachelor's Degree Preferred
Responsibilities
- Coordinates schedules, visitors, telephone calls, meetings, deadlines and presentations to ensure the executive office functions seamlessly.
- Maintains executive office calendar.
- Oversees scheduling, catering, document preparation and distribution for meetings and conference calls for the Board of Director and Board committees.
- Schedules and coordinates management meetings, conferences, special events, and travel arrangements.
- Attends board and management meetings, maintains minutes of all proceedings and acts as custodian for all related documentation.
- Prepares and distributes subsequent correspondence as needed, and follows up on action items to ensure completion.
- Prepares and coordinates the preparation of correspondence, reports, presentation materials and other written communications as required.
- Monitors financial and budget information and prepares data for review.
- May supervise administrative staff, including scheduling, recruitment, payroll, and staff relations.
- Provides input to performance management.
- Performs special assignments such as researching information, compiling reports and special projects and events as directed.
- Acts as office manager.
- Monitors financial, budgetary and personnel processes.
- Responsible for event planning.
Benefits
- generous paid time off
- paid parental leave
- Associate Assistance Program
- Tuition Reimbursement Program
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
High school or GED
