Executive Assistant I

Goodwill Industries of Central Texas • Austin, TX

8d • $27 - $31 • Onsite

About The Position

The Executive Assistant I provides high-level administrative support to designated members of the Executive Leadership Team (excluding the CEO and Superintendent), ensuring smooth coordination of schedules, communications, and project-related tasks. This role serves as a liaison to internal and external stakeholders, manages complex schedules and logistics, and helps drive operational excellence through proactive support and execution.

Requirements

• High School Diploma or GED
• Must have at least four years of progressive responsibility in supporting an Executive.
• Ability to adapt in a dynamic, mission-driven environment and maintain confidentiality at all times.
• Strong interpersonal and communication abilities, with a high degree of emotional intelligence.
• Exceptional time-management, organizational, and multitasking skills
• Ability to perform advanced, diversified and confidential administrative duties.
• Creative and flexible problem solving.
• Reliable transportation with valid driver license and proof of insurance with ability to travel to various worksites.

Nice To Haves

• Associate or bachelor’s degree in business administration or related field.
• Experience supporting multiple executives across departments or functions.
• Understanding of nonprofit or educational organization operations.

Responsibilities

• Provide high-level administrative assistance to designated C-Suite leaders (excluding the CEO and Superintendent).
• Anticipate needs and proactively manage calendars, communications, and task coordination.
• Coordinate travel arrangements and itineraries for assigned executives.
• Provide administrative and coordination support for department- or division-level initiatives.
• Maintain records, retrieve information, and produce correspondence, reports and forms.
• Handle sensitive information with discretion and maintain a high level of professionalism in all interactions.
• Support logistics for internal and external meetings, including agenda preparation, materials, room setup, and minutes tracking.
• Maintain organizational contracts, including tracking timelines, renewal dates, and ensuring proper documentation is filed and accessible.
• Collaborate with internal stakeholders to support contract-related workflows as directed by General Counsel.
• Partner with the Executive Operations Manager to support organizational events and retreats as needed.
• Provide backup support to the Executive Operations Manager, including assistance with scheduling, communications, and operational coordination during high-volume periods or when coverage is needed.
• Ensure that all work generated from department reflects a neat, professional image.
• Ensure departmental equity and compliance with all company policies and procedures.
• Represent the company in the community in a positive fashion.
• Communicate professionally on behalf of executives and maintain positive relationships with internal and external partners.
• Assist with other projects as assigned.

Benefits

• Comprehensive Health Coverage: We provide top-tier medical, dental, and vision insurance to ensure you and your family stay healthy and happy.
• Generous Paid Time Off: Recharge with our generous PTO policy, which includes vacation days, personal days, and company-wide holidays.
• Paid Parental Leave: We understand the importance of family. We offer a generous parental leave policy to support you during this significant life event.
• Professional Development Opportunities: We believe in continuous growth! Take advantage of our access to workshops and online courses.
• Wellness Programs: Prioritize your well-being with our wellness initiatives, including gym memberships and mental health support.
• Employee Recognition Programs: We celebrate our team members’ achievements with recognition awards.
• Diverse and Inclusive Culture: Join a workplace that values diversity and inclusion, with regular team-building activities and events that foster a sense of belonging.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED