Executive Assistant I

Texas A&M University System•Laredo, TX

3d•Onsite

About The Position

The Executive Assistant I, under general supervision, provides administrative support to high level administrators for an executive. Work involves coordinating high-level operations of an agency or division. Exercises discretion and independent judgment with respect to matters of significance.

Requirements

Bachelor’s degree.
Three years of related administrative experience.
An equivalent combination of education and experience may be considered.
Knowledge of word processing and spreadsheet applications.
Ability to multitask and work cooperatively with others.
Interpersonal and communication skills.
Planning and organizational skills.
Position requires on campus, face-to-face interactions.
Position requires maintaining a regular schedule of attendance on campus and in the workplace.

Nice To Haves

Experience in K-12 or Higher Education.

Responsibilities

Coordinates calendars, meetings, and other activities.
Provides technical guidance and advice on administrative matters to agency executives, management, or staff.
Coordinates and monitors action items and assignments made by the administrator.
Drafts and manages correspondence and communications, schedules appointments, manages calendar, and coordinates travel.
Prepares travel arrangements and itineraries, and may approve and process travel reimbursements.
Prepares notices or agendas for meetings.
Assists in compiling reports, maintains records and other documents, and coordinates special events.
Communicates policies, procedures, standards, and methods.
Interprets policies, rules, and regulations.
Responds to inquiries, resolving problems or inquiries
Reviews administrative practices and programs and assists in formulating policies.
Plans and coordinates logistical and administrative support for events, meetings or other special functions and provides on-site support.
Researches, compiles, and applies information, making evaluative judgments on appropriate data to use.
May serve as an Office Manager.
May have fiscal records management responsibilities.
May be responsible for training, supervising, assisting or assigning tasks to others.
Assist the offices under the Division of Enrollment Management with purchases, travel, requisitions, procurement cards, etc.
Provide information to the general public about programs and outreach efforts.
Work on special projects as instructed.