Executive Assistant I

Airbus • Mobile, AL

4d • Onsite

About The Position

Airbus US Manufacturing Facility is looking for an Executive Assistant to join our team based in Mobile, AL. This role provides comprehensive support to the HO A320 Operations. The position involves a blend of administrative duties, such as managing correspondence, travel arrangements, and coordinating logistics. This position requires strong communication skills, the ability to organize and prioritize tasks to ensure smooth workflow, and an active interest in providing confidentiality with the ability to handle sensitive information.

Requirements

• Bachelor’s degree or a combination of education and experience required
• 5 years of related experience required, preferably in an executive or administrative support role.
• Strong executive presence and demonstrated leadership skills, good judgment and ability to effectively interface with employees and leaders at all levels within the organization.
• Cooperative, Proactive, Task-focused, Patient, and Positive
• Ability to multi-task and follow-up
• The ability to handle various tasks simultaneously and switch between them efficiently.
• Ability to work under pressure
• Ability to produce high quality, detailed work based on established standards, guidelines and procedures
• Detail-oriented with excellent proof-reading and writing skills.
• Demonstrated ability to maintain confidentiality and handle inquiries in a confidential and discreet manner.
• Comply with Satair’s mission, values and Quality Management procedures
• Comply with Satair’s guidelines on Ethics & Compliance
• Understanding, sharing and living of Satair values and rules
• Respect Satair processes and procedures agreed per function
• Identify and offer suggestions to improve efficiency
• Have an inter-cultural understanding
• Participate in occupational safety and health efforts
• Contribute towards a positive and inspiring working environment
• Excellent verbal and written communication skills including the ability to articulate complex issues to others.
• PC literate - Google Suite and Microsoft Office, including word, excel, database and presentation tools
• Competence with communication platforms
• Able to work in the US without a current or future need for visa sponsorship

Nice To Haves

• Emphasis in business, communications, or a related field preferred

Responsibilities

• Administer and manage calendars, travel activities and travel expense reports for CCO
• Communicate on travel advisories issued from governmental agencies/corporate offices
• Ensure applicable visas are obtained prior to departure for CCO
• Inform CCO of any deviations from agreed plans
• Contribute with ideas for cost savings
• Organize, prepare and manage a wide range of documents, including; reports, memos, letters, agendas, presentations, and meeting minutes
• Assist in planning and arranging workshops, activities, and business events, such as customer meetings, visits, and internal and external events
• Demonstrate proactive approaches to problem-solving with strong decision-making capability, a high attention to detail and flawless execution
• Plan and coordinate meetings – internally and externally (including conf. calls, video conferencing and meeting room set-up)
• Support CCO in increasing administrative efficiency
• Effectively collaborate with key internal and external stakeholders
• Support direct report travel and expense processing
• Keep CCO informed of the status of agreed tasks and of any critical problem areas
• Providing general support to other staff members.
• Other duties as assigned

Benefits

• Competitive base salary
• incentive compensation which may include profit sharing schemes
• retirement savings plan
• Employee Stock Ownership Plan (“ESOP”)
• Paid time off including personal time
• holidays
• generous paid parental leave program
• Comprehensive insurance coverage including medical (traditional and high-deductible health plans)
• prescription
• dental
• vision
• life
• disability
• Employee Assistance Plan (“EAP”)
• other supplemental benefit coverages
• Upskilling and development opportunities through our global Leadership University
• unlimited access to 10,000+ e-learning courses focusing on ways to develop your employability, certifications, career path
• opportunity to participate in accelerated development programmes
• national and international mobility
• relocation assistance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level