Executive Assistant I

Avispa Technology•New York, NY

9d•Onsite

About The Position

A leading digital streaming network seeks an Executive Assistant I to provide administrative support to three senior executives across creative, marketing, and media planning. This role involves managing complex calendars, coordinating travel, supporting marketing initiatives, preparing presentations, and acting as a liaison between executives and their teams.

Requirements

5+ years of experience supporting senior executives, preferably within entertainment, media, advertising, marketing, creative, or a similarly fast-paced industry.
Proficiency with Microsoft Office/365, including PowerPoint, Outlook, Teams, and Excel.
Proficiency with common project management/collaboration tools.
Strong understanding of the network's audience and the cultural nuances that inform its brand and creative work.

Nice To Haves

Entertainment/media industry experience is preferred.

Responsibilities

Manage complex calendars for three VPs, scheduling across internal teams, senior executives, agencies, production partners, and external stakeholders, prioritizing and resolving conflicts while protecting focus time.
Coordinate meetings, agendas, conference rooms, video calls, and materials, including preparing executives with relevant information, decks, documents, and talking points.
Manage travel logistics, itineraries, last-minute changes, and expense reports for the executives.
Serve as a professional and trusted point of contact for internal and external partners and handle sensitive and confidential information with discretion.
Support the logistics behind campaigns, show launches, tentpoles, key art, shoots, presentations, and other marketing initiatives, coordinating meetings and materials across Creative, Media Planning, Programming, Publicity, Social, Production, and external agencies.
Organize creative reviews and approval meetings with the right stakeholders and materials.
Support PowerPoint decks, presentations, and executive-facing materials as well as Excel data management tasks.
Maintain organized folders, contact lists, and project documentation.
Support special projects as needed.
Act as a connector between executives, their teams, and cross-functional partners by following up on action items, keeping stakeholders informed, drafting communications, meeting recaps, reminders, and follow-ups.
Know when to handle issues independently or escalate them.