Executive Assistant I

Airbus•Mobile, AL

2d•Onsite

About The Position

Airbus US Manufacturing Facility is looking for an Executive Assistant to join our team based in Mobile, AL. This role provides comprehensive support to the HO A320 Operations. The position involves a blend of administrative duties, such as managing correspondence, travel arrangements, and coordinating logistics. This position requires strong communication skills, the ability to organize and prioritize tasks to ensure smooth workflow, and an active interest in providing confidentiality with the ability to handle sensitive information. The team at the Airbus U.S. Manufacturing facilities help assemble the finest aircraft in the world, along with three total production lines for the A220 and A320 Family aircraft. On the shop floor you’ll be surrounded by individuals who are passionate about aviation and skilled in areas like electrical, structure and quality. Join our team and help build the next generation of aircraft. On ‘Airbus Way’ you will find the Airbus U.S. Manufacturing Facility for commercial aircraft. Opened at the Mobile Aeroplex at Brookley in 2015, the facility produces A320 Family aircraft and added a second product line for the A220 in 2019. The facility, which strengthens the U.S. aerospace industry, is part of Airbus’ strategy to enhance its global competitiveness by meeting the growing needs of its customers in the United States and beyond.

Requirements

Bachelor’s degree or a combination of education and experience required
5 years of related experience required, preferably in an executive or administrative support role.
Strong executive presence and demonstrated leadership skills, good judgment, and ability to effectively interface with employees and leaders at all levels within the organization.
PC literate - Google Suite and Microsoft Office, including word, excel, database and presentation tools
Competence with communication platforms
Excellent verbal and written communication skills including the ability to articulate complex issues to others.
Cooperative, Proactive, Task-focused, Patient, and Positive
Ability to multi-task and follow-up
The ability to handle various tasks simultaneously and switch between them efficiently.
Ability to work under pressure
Ability to produce high quality, detailed work based on established standards, guidelines and procedures
Detail-oriented with excellent proof-reading and writing skills.
Demonstrated ability to maintain confidentiality and handle inquiries in a confidential and discreet manner.
Comply with Satair’s mission, values and Quality Management procedures
Comply with Satair’s guidelines on Ethics & Compliance
Understanding, sharing and living of Satair values and rules
Respect Satair processes and procedures agreed per function
Identify and offer suggestions to improve efficiency
Have an inter-cultural understanding
Participate in occupational safety and health efforts
Contribute towards a positive and inspiring working environment
Able to work in the US without a current or future need for visa sponsorship

Nice To Haves

Emphasis in business, communications, or a related field preferred

Responsibilities

Administer and manage calendars, travel activities and travel expense reports for CCO
Communicate on travel advisories issued from governmental agencies/corporate offices
Ensure applicable visas are obtained prior to departure for CCO
Inform CCO of any deviations from agreed plans
Contribute with ideas for cost savings
Organize, prepare and manage a wide range of documents, including; reports, memos, letters, agendas, presentations, and meeting minutes
Assist in planning and arranging workshops, activities, and business events, such as customer meetings, visits, and internal and external events
Demonstrate proactive approaches to problem-solving with strong decision-making capability, a high attention to detail and flawless execution
Plan and coordinate meetings – internally and externally (including conf. calls, video conferencing and meeting room set-up)
Support CCO in increasing administrative efficiency
Effectively collaborate with key internal and external stakeholders
Support direct report travel and expense processing
Keep CCO informed of the status of agreed tasks and of any critical problem areas
Providing general support to other staff members.
Other duties as assigned

Benefits

Competitive base salary
incentive compensation which may include profit sharing schemes
retirement savings plan
Employee Stock Ownership Plan (“ESOP”)
Paid time off including personal time
holidays
generous paid parental leave program
Comprehensive insurance coverage including medical (traditional and high-deductible health plans)
prescription
dental
vision
life
disability
Employee Assistance Plan (“EAP”)
other supplemental benefit coverages.
Upskilling and development opportunities through our global Leadership University
unlimited access to 10,000+ e-learning courses focusing on ways to develop your employability, certifications, career path
opportunity to participate in accelerated development programmes
national and international mobility.
relocation assistance