Executive Assistant I

The University of Toledo • Toledo, OH

5d • Onsite

About The Position

This role is responsible for maintaining the Designated Institutional Official’s (DIO) day-to-day schedule and long-term calendar. Preparing, and gathering from colleagues across the division and university, a high volume of meeting and briefing materials; independently initiating and responding to correspondence on behalf of the DIO with important internal and external stakeholders. Completing (or distributing/tracking progress on) action items arising from workflow; managing all logistics for travel; directing routine office operations; and serving as an ambassador on behalf of the office. Will often be the first point of contact to multiple constituencies, including members of the President’s Cabinet and Deans, Trustees of the University, as well as donors, volunteers and prospects that are the focus of UToledo’s advancement mission. Responsible for providing analytical support, project coordination and supervision to support staff.

Requirements

• Bachelors degree + 1 year of progressive, responsible Administrative or secretarial experience for management, OR 3 years of progressively responsible administrative experience or support in lieu of education.
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint, Teams) and Adobe Acrobat.
• Ability to download and perform basic analysis of data from University of Toledo databases.
• Ability to handle confidential matters with discretion.
• Strong interpersonal written and verbal communication skills.
• Excellent organizational and problem-solving skills.
• Commitment to customer service and inclusive excellence.
• Ability to work with a diverse group of people at all levels of the organization.

Responsibilities

• Maintaining the Designated Institutional Official’s (DIO) day-to-day schedule and long-term calendar.
• Preparing and gathering meeting and briefing materials from colleagues across the division and university.
• Initiating and responding to correspondence on behalf of the DIO with important internal and external stakeholders.
• Completing, distributing, and tracking progress on action items arising from workflow.
• Managing all logistics for travel.
• Directing routine office operations.
• Serving as an ambassador on behalf of the office.
• Providing analytical support, project coordination, and supervision to support staff.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level