Executive Administrative Assistant I

Elevance Health•Indianapolis, IN

1d•Hybrid

About The Position

The Executive Administrative Assistant I is responsible for performing a variety of support functions to a vice president and his/her leadership team. This role requires associates to be in-office 1-2 days a week, fostering collaboration and connectivity, while providing flexibility to support productivity and work-life balance. This approach combines structured office engagement with the autonomy of virtual work, promoting a dynamic and adaptable workplace. Open to considering additional locations beyond those specified. Please note that per our policy on hybrid/virtual work, candidates not within a reasonable commuting distance from the posting location(s) will not be considered for employment, unless accommodation is granted as required by law.

Requirements

Requires a HS diploma or equivalent and a minimum of 5+ years administrative experience; or any combination of education and experience which would provide an equivalent background.

Nice To Haves

Bachelor’s degree preferred.
Interest or experience in healthcare and/or health insurance preferred.

Responsibilities

Writes and routes confidential correspondence.
Screens, handles, or distributes incoming phone calls and emails.
Maintains confidential correspondence and general files.
Schedules meetings, maintains calendar of VP and/or leadership team, and coordinates with others to schedule meetings and resolve calendar conflicts.
Orders and organizes supplies.
Prepares and tracks budgets.
Coordinates travel plans.
Submits expense reports.
Prepares statements of work, requisition requests, and check payment/invoice requests.
Compiles and distributes meeting minutes.
Compiles information for reports, documents, and proposals.
Collates and assembles materials, makes arrangements for meetings/presentations.
Organizes chart updates.
Prepares forms and reviews documentation for conformance with internal policies and procedures.
Utilizes various software packages such as spreadsheet, word processing, data base and graphics to produce high quality reports, presentations, and documents.
Researches, verifies, and prepares reports.
Creates and maintains databases.
Performs diversified and confidential administrative duties requiring comprehensive skill and knowledge of organization policies and procedures.
Sits at the front desk of the Washington, DC office to provide a professional and welcoming atmosphere to guests and vendors.