Executive Assistant I - Sales & Trading

TD Bank•New York, NY

1d•Onsite

About The Position

The Executive Assistant I at TD Securities provides dedicated administrative support to executives and may also provide general office support to a broader team. The role reports to a TDS Managing Director and supports three Managing Directors and their 20-person sales desk. It involves coordinating corporate access, meetings, travel and changes to travel, daily logistics, events, and lunches and dinners. The position performs varied administrative assignments of limited complexity, using a broad perspective to resolve atypical issues and working with limited supervision within defined parameters. The role may handle sensitive or confidential information and requires discretion, attention to detail, job-related proficiency, and working knowledge of the business unit and relevant regulatory requirements. The Executive Assistant serves as a contact among executives, employees, clients, and external partners; manages schedules, expenses, correspondence, reports, and meeting logistics; and supports broader team and office processes as needed. The role prioritizes service quality, accuracy, compliance, teamwork, and continuous development. The stated work location is New York, New York, and the position lists 40 hours.

Requirements

Post-secondary education.
At least 2 years of experience in a relevant position.
Strong attention to detail.
Proficiency gained through job-related training to perform a range of duties.
Working-level knowledge of the business unit, operational functions, and relevant regulatory issues or requirements.
Ability to manage varied assignments with limited supervision and make decisions within well-defined parameters.
Discretion when handling correspondence and sensitive or confidential material.
Ability to read, write, comprehend instructions, and perform basic arithmetic.

Responsibilities

Provide administrative support to three Managing Directors and their sales desk of 20 people.
Coordinate corporate access, meetings, travel, travel changes, and daily logistics.
Organize events, including finding locations, preparing, registering participants, and sending invitations.
Book and coordinate lunches and dinners, sometimes multiple at a time.
Act as a point of contact among executives, employees, clients, and external partners.
Manage information flow in a timely and accurate manner.
Plan and schedule executives’ meetings, conferences, teleconferences, and travel.
Manage expenses and prepare weekly, monthly, or quarterly reports.
Format information for internal and external communications, including memos, emails, presentations, and reports.
Take meeting minutes.
Screen and direct phone calls and distribute correspondence.
Support the broader team with office supply inventory, equipment, and other processes as required.
Prioritize and manage workload to meet service and productivity requirements.
Use discretion in managing correspondence and handle sensitive or confidential information appropriately.
Apply operating policies and procedures and ensure documentation is accurate and consistent with business intentions and applicable rules and regulations.
Escalate non-standard or high-risk activities as necessary and recommend opportunities to improve productivity and operational efficiency.
Participate as a team member, communicate project and activity status, support knowledge transfer, and take part in performance development and cross-training.
Promote a positive, equitable, and diverse work environment and act as a brand ambassador for the business area and bank.