Executive Assistant - Human Resources: LTOD (Learning, Talent, and Organizational Development)

FINRA • New York City, NY

2d • Hybrid

About The Position

The Executive Assistant - Human Resources: LTOD (Learning, Talent, and Organizational Development) performs a wide range of functional and administrative support to an executive member and their management team and staff. This position is an experienced support individual contributor working under general supervision and guidance, who executes tasks that are typically routine, with some deviation from standard practice.

Requirements

• High school diploma and a minimum of eight (8) years of related administrative or operational experience.
• Experience providing administrative or operational support to a senior executive
• Proficiency in Microsoft applications and desktop applications and an ability to effectively navigate multiple applications and systems.
• Strong verbal and written communication skills and interpersonal and organizational skills.
• Ability to accurately facilitate the timely execution of assignments.
• Ability to work with sensitive and confidential information.
• Ability to multi-task and work independently.

Responsibilities

• Manages complex calendars and communicates with relevant stakeholders to plan and coordinate meetings and speaking engagements.
• Drafts and edits routine correspondence, reports, and forms, and handles incoming and outgoing correspondence.
• Prepares executive-level presentation materials, meeting minutes, status updates, and action items when appropriate, for internal and external meetings.
• Makes travel arrangements and prepares itineraries and travel expense reports.
• Creates, runs, and maintains various reports, including technology roadmap updates, relating to the functional areas.
• Performs mid-level analysis of data as requested.
• Supports Human Resources leadership team with agendas, team meetings, and on-site activities and programs.
• Collaborates with management to identify improvements to administrative processes and best practices to ensure continued efficiency and effectiveness.
• Demonstrates FINRA’s values.
• Collaborates, both in-person and virtually, in furtherance of FINRA’s mission of investor protection and market integrity.

Benefits

• Discretionary bonus
• Overtime pay
• Health insurance
• Dental insurance
• Vision insurance
• Basic life insurance
• Accidental death and dismemberment insurance
• Supplemental life insurance
• Spouse/domestic partner and dependent life insurance
• Spouse/domestic partner and dependent accidental death and dismemberment insurance
• Short-term disability insurance
• Long-term disability insurance
• Long-term care insurance
• Business travel accident insurance
• Legal insurance
• 401(k) plan with company match
• FINRA-funded retirement contribution
• Tuition reimbursement
• Commuter benefits
• Adoption assistance
• Backup family care
• Surrogacy benefits
• Employee assistance programs
• Wellness programs
• 15 days of paid time off
• 5 personal days
• 9 sick days
• Two volunteer service days
• Military leave
• Jury duty leave
• Bereavement leave
• Voting and election official leave
• Care of a family member leave
• Childbirth and parental leave
• Nine paid holidays

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED