EXECUTIVE ASSISTANT (HR DIVISION)

Fort Defiance Indian Hospital Board, Inc.•Fort Defiance Agency, AZ

7d•$24 - $29•Onsite

About The Position

This position serves as an Executive Assistant within the HR Division, reporting to the CHRO Office. The role involves managing administrative tasks, screening calls and visitors, scheduling appointments, processing paperwork, conducting research, preparing presentations and reports, and maintaining records and budgets for the HR Division. The assistant will also handle travel arrangements and coordinate meetings and conferences.

Requirements

Three (3) years direct work experience.
Associate Degree in Business Administration or related field.
Valid, unrestricted insurable driver's license.
Resumes and references are required.

Responsibilities

Screens calls and visitors to the CHRO Office, making referrals and forwarding only those requiring the CHRO's attention.
Schedules appointments, meetings, and luncheons for HR Division staff.
Handles requests for information and resolves or assists in resolving concerns.
Processes paperwork, conducts research, answers phones, and prepares presentations and reports using Microsoft Office programs (Excel, PowerPoint).
Reviews incoming correspondence, determines appropriate action, and prepares responses.
Reviews outgoing correspondence and reports for proper format, correctness, and adherence to policy.
Makes travel arrangements for HR Division employees, prepares travel vouchers, and coordinates travel itineraries.
Stays updated on policy changes to ensure timely and accurate processing of travel requests and reimbursements.
Makes arrangements for conferences, meetings, and workshops, coordinating information and preparing materials.
Takes and transcribes minutes of various meetings.
Maintains records and the budget for the HR Division, ensuring accurate status of funds, correct accounting codes, and justification of purchases.
Compares fund requests with account balances to ensure availability.
Prepares monthly, quarterly, and annual reports on account balances and fund status.
Reconciles monthly credit card statements.
Performs other duties as assigned.