Executive Assistant - HR

Rückbauanlage Gundremmingen•Austin, TX

6d•Onsite

About The Position

The Executive Assistant (EA) provides high-level administrative, operational, and strategic support to a Senior Vice President (SVP) of Human Resources. This role requires exceptional organizational skills, sound judgment, discretion, and the ability to anticipate needs. The ideal candidate is a trusted partner and advisor who thrives in a fast-paced environment, can manage multiple priorities simultaneously, able to work without guidance, and is comfortable representing the SVP in day-to-day communications.

Requirements

Minimum 7 years of high level executive support
Demonstrated ability to exercise sound judgment, maintain discretion, and handle highly confidential information appropriately
Proven demonstration of analytical and problem solving skills
Advanced knowledge of Microsoft Office products including Word, Excel, PowerPoint, Outlook, and SharePoint
Excellent communication skills, both verbal and written
Ability to quickly learn new technology programs
Able to work independently and as part of a team
Strong organizational, time management, and multitasking skills
Critical thinking and problem-solving skills
High level of attention to detail and follow‑through
Applicants must be legally authorized to work in the United States.

Nice To Haves

demonstrated executive presence and sound judgment when interacting with senior leaders, employees, external partners, and confidential stakeholders

Responsibilities

Manage executive calendar, meeting, event, and follow-up activities for the SVP, including scheduling, prioritizing requests, coordinating across stakeholders and time zones, preparing materials, capturing minutes or action logs as needed, and ensuring commitments are completed on time
Provide high-level administrative support including document assimilation, preparation, and quality assurance
Act as liaison between SVP and internal and external contacts
Serve as a trusted partner and advisor to the SVP, proactively managing priorities and anticipating needs
Act as point of contact for administration issues and escalating as appropriate
Liaise and provide support to other RWE Assistants, providing coverage for other Executive Assistants when needed
Plan and book all SVP business travel including preparation of all necessary forms and documents
Prepare and submit travel and business expense reports accurately and on time
Monitor and help manage the SVP’s inbox with discretion, identifying priorities, drafting or sending routine responses as authorized, flagging urgent matters, and escalating sensitive or high-impact issues appropriately
Support HR leadership routines and confidential people-related processes by preparing materials, coordinating follow-ups, maintaining discretion with sensitive employee, compensation, organizational, and employee relations information, and escalating sensitive matters appropriately