Executive Assistant, HR and Brand & Communications - NORAM

BioMerieux • Durham, NC

1d • Onsite

About The Position

The primary responsibility of this position is to provide executive-level administrative support to the People and Culture Executive Leaders in North America. This position will partner with other administrative assistants throughout the company in a professional and collaborative relationship ensuring seamless support to both internal and external customers.

Requirements

• HS diploma or GED required
• 5 plus years increasing levels of administrative assistance experience
• Strong Outlook and calendar management skill is critical
• Competent in Microsoft Office (Word, Excel, PowerPoint, Outlook) to enhance productivity, efficiency, communication, and decision making

Nice To Haves

• Experience supporting Executives in Human Resources of a large global company highly preferred
• Experience with Egencia and Concur preferred
• Attention to detail.
• Strong interpersonal and writing skills to enhance interactions with customers, employees, management and supervisor
• Ability to collaborate with internal and external Executive Assistants to coordinate calendars and meetings effectively
• Adaptable and flexible to adjust to changing demands, timelines, and deliverables
• Ability to exercise independent judgment, prioritize, and take action to manage the needs of a group of senior managers who are often out of the office
• Strong team orientation to work with peers and support the company culture

Responsibilities

• Perform all work in compliance with company policy and within the guidelines of the bioMerieux Quality System.
• Provides confidential administrative support to four HR responsible for North America and several other global functions including R&D, Communications Legal, and Manufacturing.
• Works closely and coordinate with Executives to prepare for key meetings, create presentations, content and communications.
• Calendar management, scheduling and arranging meetings in a dynamic and agile manner is a critical and key component of success in this role.
• Assesses competing priorities and makes balanced judgments based on the needs of the senior managers.
• Proactively communicates all relevant issues and potential conflicts.
• Manages complex travel agendas.
• Completes and submits expense reports.
• Creates and develops Excel spread sheets.
• Coordinates company events/meetings.
• Creates confidential documents.
• Maintains highly confidential information.
• General office management.
• Manage yearly functional agenda.
• Participate to the department continuous improvement initiatives.
• Manage administrative orders and building requests as well as IT requests.
• Prepares visitors’ agendas, reservations and travel arrangements.
• Proactively collaborates with other managers and administrative assistants to meet timelines and deliverables.
• Presents a professional and positive attitude of the company recognizing that employees are the foundation of our success.
• Maintains a professional demeanor and office decorum.
• Performs duties with integrity and a high degree of ethics.
• Supports the onboarding of People & Culture team members. This includes but is not limited to ordering equipment, submitting access requests and preparing office space with HR and Facilities.
• Performs other duties as assigned.

Benefits

• A choice of medical (including prescription), dental, and vision plans providing nationwide coverage and telemedicine options
• Company-Provided Life and Accidental Death Insurance
• Short and Long-Term Disability Insurance
• Retirement Plan including a generous non-discretionary employer contribution and employer match.
• Adoption Assistance
• Wellness Programs
• Employee Assistance Program
• Commuter Benefits
• Various voluntary benefit offerings
• Discount programs
• Parental leaves

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED