Executive Assistant, HR and Brand & Communications - NORAM
About The Position
The primary responsibility of this position is to provide executive-level administrative support to the People and Culture Executive Leaders in North America. This position will partner with other administrative assistants throughout the company in a professional and collaborative relationship ensuring seamless support to both internal and external customers. The People & Culture team of North America has about 80 team members across the US and Canada. The position will support the HR Executives for North America, Legal, R&D and Medical Office, Culture & Transformation, Manufacturing and Corporate Communication. This role may also provide some level of support to the next level of management inclusive of VPs and Sr. Director levels.
Requirements
- HS diploma or GED required
- 5 plus years increasing levels of administrative assistance experience
- Strong Outlook and calendar management skill is critical
- Attention to detail.
- Strong interpersonal and writing skills to enhance interactions with customers, employees, management and supervisor
- Ability to collaborate with internal and external Executive Assistants to coordinate calendars and meetings effectively
- Adaptable and flexible to adjust to changing demands, timelines, and deliverables
- Ability to exercise independent judgment, prioritize, and take action to manage the needs of a group of senior managers who are often out of the office
- Strong team orientation to work with peers and support the company culture
- Competent in Microsoft Office (Word, Excel, PowerPoint, Outlook) to enhance productivity, efficiency, communication, and decision making
Nice To Haves
- Experience supporting Executives in Human Resources of a large global company highly preferred
- Experience with Egencia and Concur preferred
Responsibilities
- Perform all work in compliance with company policy and within the guidelines of the bioMerieux Quality System.
- Provides confidential administrative support to four HR responsible for North America and several other global functions including R&D, Communications Legal, and Manufacturing.
- Works closely and coordinate with Executives to prepare for key meetings, create presentations, content and communications
- Calendar management, scheduling and arranging meetings in a dynamic and agile manner is a critical and key component of success in this role.
- Assesses competing priorities and makes balanced judgments based on the needs of the senior managers. Proactively communicates all relevant issues and potential conflicts.
- Manages complex travel agendas
- Completes and submits expense reports
- Creates and develops Excel spread sheets
- Coordinates company events/meetings
- Creates confidential documents
- Maintains highly confidential information
- General office management
- Manage yearly functional agenda
- Participate to the department continuous improvement initiatives.
- Manage administrative orders and building requests as well as IT requests
- Prepares visitors’ agendas, reservations and travel arrangements
- Proactively collaborates with other managers and administrative assistants to meet timelines and deliverables.
- Presents a professional and positive attitude of the company recognizing that employees are the foundation of our success.
- Maintains a professional demeanor and office decorum. Performs duties with integrity and a high degree of ethics.
- Supports the onboarding of People & Culture team members. This includes but is not limited to ordering equipment, submitting access requests and preparing office space with HR and Facilities.
- Performs other duties as assigned.
Benefits
- A choice of medical (including prescription), dental, and vision plans providing nationwide coverage and telemedicine options
- Company-Provided Life and Accidental Death Insurance
- Short and Long-Term Disability Insurance
- Retirement Plan including a generous non-discretionary employer contribution and employer match.
- Adoption Assistance
- Wellness Programs
- Employee Assistance Program
- Commuter Benefits
- Various voluntary benefit offerings
- Discount programs
- Parental leaves
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
High school or GED
