Executive Assistant - HR & Accounting Support
About The Position
American Stone is looking for a proactive and adaptable Executive Assistant with HR & Accounting Support experience to assist multiple departments in a fast-paced, hands-on environment. This role goes beyond traditional executive support. You will be deeply involved in daily operations, HR coordination, accounting support, bilingual communication, and ensuring tasks and priorities are executed without delays across departments. This is a high-impact role ideal for someone who thrives under pressure, enjoys multitasking, communicates professionally, and takes ownership of getting things done without constant direction. If you enjoy staying busy, solving problems, supporting multiple teams, and being at the center of operations, this role is for you.
Requirements
- Candidates must be willing to provide professional references during the hiring process
- 5+ years of experience supporting executives, operations, HR, accounting, or administrative departments
- Highly organized with strong follow-through
- Comfortable handling multiple priorities at once
- Strong communication skills
- Resourceful, self-starter, and proactive
- Able to handle pressure and problem-solve in real time
- Comfortable supporting multiple departments in a fast-paced environment
- Conversational Spanish strongly preferred
Nice To Haves
- Experience with logistics, dispatch, HR, accounting, or field teams
- Experience in construction, quarry, or similar industries
- Experience supporting multiple departments preferred
Responsibilities
- Manage executive schedules, communications, and shifting priorities
- Support HR tasks including onboarding coordination, employee communication, and administrative follow-up
- Assist with accounting and administrative tasks such as document organization, data entry, and internal reporting
- Provide bilingual support for Spanish-speaking employees, applicants, vendors, or customers when needed
- Act as a key point of communication between quarries, drivers, managers, vendors, and departments
- Coordinate delivery dispatch and assist with operational logistics
- Track tasks, follow-ups, and deadlines across multiple projects
- Draft and send professional communications independently
- Interface with regulatory agencies and support compliance tasks
- Handle incoming calls, visitors, and day-to-day office operations
- Maintain office supplies and ensure equipment is functioning properly
- Occasionally source parts or solutions for operational needs
- Solve problems quickly and keep operations moving in a fast-paced environment
Benefits
- Health Insurance
- 401K
- Paid Time Off
- 6 Paid Holidays
- Cell Phone Plan
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
