Executive Assistant & Household Manager

Sage Haus•Greensboro, NC

4d•Hybrid

About The Position

We are a busy, close-knit family of five seeking a highly organized, proactive, and discreet Executive Assistant & Household Manager to provide part-time support. This role involves managing both executive assistant tasks for a business owner and household management duties for a family with young children. The ideal candidate is tech-forward, systems-driven, and comfortable adapting to different working styles. Discretion and professionalism are paramount due to the family's community involvement. This is an opportunity to become a trusted, long-term part of a small but mighty household team.

Requirements

Minimum 3–5 years of experience in an executive assistant, personal assistant, or household management role
Reliable personal vehicle and valid driver's license
Ability to lift up to 35–40 lbs
Comfortable working in a home with a cat
Fragrance-free while on the job
Maintain a smoke-free environment
Must be authorized to work in the United States
Must pass a background check
High level of discretion and respect for family privacy — non-negotiable

Nice To Haves

CPR and first aid certification preferred

Responsibilities

Manage and triage a busy professional inbox.
Draft emails and correspondence for review and approval.
Manage business calendar coordination and scheduling.
Coordinate all business travel logistics.
Handle phone calls and time-sensitive one-time projects.
Manage annual renewals and recurring administrative tasks.
Conduct brief daily text check-ins for alignment on priorities.
Provide ongoing virtual support throughout the week via text-based communication.
Manage the family calendar, including integration with the Skylight calendar system.
Schedule medical, dental, and other personal appointments.
Schedule and coordinate routine maintenance for family vehicles.
Handle fueling and general cleanliness of family vehicles.
Track registration and insurance renewal timelines for vehicles and watercraft.
Coordinate and secure backup childcare when needed.
Arrange childcare for date nights and other evening needs.
Plan and book childcare for family travel.
Maintain a vetted list of trusted sitters and backup care options.
Be comfortable around the children and able to step in briefly when needed.
Develop weekly meal plans and grocery lists.
Place grocery orders.
Prepare one simple slow-cooker or oven-ready meal per week, or coordinate a meal kit or prepared-meal alternative.
Maintain household organization systems throughout the home.
Light daily tidying, including toys, dishes, surfaces, and dishwasher management.
Organize cubbies, pantry areas, and toy zones as needed.
Manage seasonal clothing transitions for children.
Shop for children's clothing and occasionally adult clothing.
Coordinate event, holiday, and guest preparation, including holiday decorating.
Assist with packing before and unpacking and laundry after family travel.
Care for indoor plants.
Handle incoming mail and UPS drop-offs and pickups.
Manage running household supply lists and restock accordingly.
Manage household essential subscriptions.
Handle returns, dry cleaning, and gift shopping.
Coordinate donation drop-offs to local charitable organizations.
Wash, fold, organize, and put away laundry for the household.
Change and launder bed linens on a regular schedule.
Maintain tidy, well-stocked laundry areas.
Feeding and care for the family's senior indoor cat.
Regular litter box cleaning and maintenance.
Clean up after pet messes as needed.
Schedule veterinary appointments.
Maintain pet supply inventory.
Serve as the primary point of contact for housekeeping and landscaping vendors.
Coordinate access, scheduling, and communication with service providers.
Assist with occasional outdoor space upkeep and organization.