Executive Assistant Float
About The Position
At NorthBay Health, this Executive Assistant provides executive level administrative assistance in areas of need as requested, to assigned executives as well as the leaders for their respective areas. Responsible for calendaring, office support, and project support as requested. Displays excellent communication and diplomacy skills, ability to work very independently, handles multiple projects in different subject areas at one time, manages complex calendar events. High attention to detail and the maintains utmost confidentiality due to the nature of the business conducted within the company and the divisions.
Requirements
- Excellent communication and diplomacy skills
- Ability to work very independently
- Handles multiple projects in different subject areas at one time
- Manages complex calendar events
- High attention to detail
- Maintains utmost confidentiality
Responsibilities
- Provides administrative support to assigned area.
- Maintains the calendar for the executives/leaders. Schedules appointments and makes complex meeting arrangements.
- Assists with the preparation of meeting materials, ensuring supporting documents are in order, and taking minutes if requested.
- Transcribes and prepares correspondence, spreadsheets and/or reports from written, verbal or dictated instructions.
- Uses correct grammatical structure and spelling.
- Compiles data as requested; prepares reports.
- May support division Joint Commission or other agency agencies.
- Responds to customer phone inquiries.
- May coordinate department functions as assigned.
- May maintain filing systems in an organized and accessible manner.
- Ability to organize, maintain and track progress of requests.
- Performs duties in compliance with regulatory and strategic interests.
- Complies with organizational and departmental policies.
- Models System values and norms.
- Performs other duties as assigned.
Benefits
- medical, dental, and vision insurance
- life, disability, and long-term care coverage
- paid time off including vacation, sick leave, holidays, and bereavement
- a 403(b) retirement plan with employer match
- education reimbursement for eligible roles
- professional development and training programs
- Employee Assistance Program
- wellness programs
- recognition programs
- shift differentials
- market-based compensation review and increases subject to approval and organizational performance
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
No Education Listed
