Executive Assistant (Finance)

Universal Orlando•Orlando, FL

About The Position

Ensures a fluid work environment within the office of the Vice President(s) of Finance and the departments they support by performing administrative and office management duties. Uses initiative and good judgment; works independently with little supervision and maintains strict confidentiality.

Requirements

3+ years of Senior Administrative Assistant experience required; or equivalent combination of education and experience.
Proficiency in Outlook, Word and Excel required.

Nice To Haves

Proficiency in PowerPoint preferred.
Proficiency with telecommunication devices (e.g., iPhone) preferred.
Familiarity with UO systems is a plus.

Responsibilities

Provides administrative support for the Vice President and corresponding executive(s) and department that may include typing, mailing, emailing, copying and other essential administrative duties.
Maintains executive(s)’ calendar and makes all necessary arrangements for appointments and travel including expense reporting responsibilities within the UO systems.
Initiate and follow-up on action items for new and/or routine projects, processes, and/or policies, includes acquiring and maintaining technology needs through standard UO/UDX procedures, onboarding, sourcing, and workspace coordination.
Obtains, compiles, organizes, and prepares information and data for various reports, databases, presentations, spreadsheets and/or files as appropriate and required.
Screens/prioritizes/directs incoming calls and mail/correspondence, taking appropriate actions as necessary.
Understand and actively participate in Environmental, Health & Safety responsibilities by following established UO policy, procedures, training, and team member involvement activities.
Perform other duties as assigned.