Sr. Executive Assistant (Finance & HR)

Callaway Golf•Carlsbad, CA

1d•$43 - $65•Onsite

About The Position

The Senior Executive Assistant provides professional support to the Executive Vice President-Chief People Officer, Sr. Vice President-Global Financial Planning, and the Sr. Vice President-Global Finance as well as assigned departments, which includes, project management as well as administrative support responsibilities. A proactive, initiative-taking and solution-oriented mindset and a quest for continuous improvement are essential.

Requirements

Exceptional organizational and prioritization skills with the ability to manage multiple competing priorities in a fast-paced, executive-level environment.
Strong verbal and written communication skills with the ability to engage effectively with executives, employees, board members, and external stakeholders.
Demonstrated ability to operate with a high degree of professionalism, accountability, discretion, and sound judgment.
Proven ability to handle highly sensitive and confidential information with integrity and maturity.
Advanced proficiency in Microsoft Office Suite including Outlook, PowerPoint, Excel, Word, and Teams; experience with SharePoint, Concur, Adobe Acrobat, and collaboration technologies preferred.
Strong executive business writing, editing, and presentation preparation skills with exceptional attention to detail and accuracy.
Highly resourceful, proactive, and solutions-oriented with the ability to anticipate needs and operate independently with minimal direction.
Strong project coordination and operational management capabilities with the ability to drive initiatives to completion.
Ability to establish effective partnerships and collaborate across all levels of the organization, including senior leadership.
Comfortable navigating ambiguity, shifting priorities, and evolving business needs with agility and composure.
Strong technical aptitude with the ability to quickly learn and adapt to new systems, tools, and technologies.
Demonstrated commitment to operational excellence, continuous improvement, and delivering high-quality results.
Excellent interpersonal and relationship management skills with a collaborative, team-oriented approach.
Minimum of 10 years of progressive executive administrative support experience, including direct support of C-suite executives or senior leadership in a complex, fast-paced environment.
Proven experience managing high-volume executive operations, complex calendars, travel coordination, communications, and cross-functional stakeholder engagement.
Demonstrated ability to support senior leaders with professionalism, discretion, sound judgment, and executive presence.
High school diploma or GED required.

Nice To Haves

Experience partnering across departments and coordinating enterprise-level meetings, initiatives, and events preferred.
Additional business, administrative, or related professional training preferred.

Responsibilities

Serve as a strategic partner to C-suite leadership, supporting enterprise priorities, executive initiatives, and high-impact business operations.
Manage complex executive operations including dynamic calendars, communications, travel, meeting cadence, and shifting business priorities across internal and external stakeholders.
Drive coordination and execution of executive meetings, leadership reviews, board-related activities, offsites, and cross-functional forums.
Anticipate executive needs, proactively identify solutions, and ensure seamless day-to-day support in a fast-paced, highly visible environment.
Prepare executive-level presentations, briefing materials, reports, dashboards, and communications for leadership audiences.
Partner across departments to support special projects, organizational initiatives, and company events aligned with strategic business objectives.
Handle highly confidential information with exceptional judgment, discretion, and professionalism.
Manage administrative operations including expense reporting, vendor coordination, purchase requests, invoices, and executive-related business processes.
Oversee office coordination needs including workspace planning, equipment logistics, and operational support for the leadership team.
Establish and maintain efficient systems, processes, and documentation to improve executive and team effectiveness.
Draft, edit, and manage executive correspondence and communications on behalf of leadership.