Executive Assistant, Finance

UnitedHealth Group•Las Vegas, NV

6d•$24 - $43•Onsite

About The Position

We are seeking a highly organized, proactive, and professional Executive Assistant to support the Senior VP of Finance and the Finance department. This role is ideal for a candidate who excels in a fast-paced environment, exercises sound judgment, handles sensitive information with discretion, and builds strong working relationships across all levels of the organization. The Executive Assistant will play a key role in driving operational efficiency, managing executive priorities, and ensuring a seamless experience for leaders, partners, and visitors.

Requirements

High school diploma or equivalent
5+ years of administrative experience supporting senior executives
Experience supporting multiple executives in a fast-paced environment
Experience coordinating Microsoft Teams virtual meetings and teleconferences
Experience coordinating large meetings and conferences for senior leadership
Advanced proficiency with Microsoft Office applications, including Outlook, Excel, Teams, OneNote, PowerPoint, and Word
Professional, service-oriented mindset with a strong commitment to responsiveness and quality
Collaborative, approachable style with the ability to partner effectively across all levels of the organization
Solid relationship-building skills and the ability to establish credibility with leaders, peers, and cross-functional partners
Adaptability, flexibility, and composure in a fast-paced environment
Tact, diplomacy, and sound judgment when handling confidential and sensitive information
Exceptional organizational skills, attention to detail, and proactive follow-through

Nice To Haves

Experience with Copilot AI
Experience with Adobe Sign

Responsibilities

Manage complex executive calendars, including scheduling, prioritization, and coordination across senior leadership calendars
Assess meeting requests, deliverables, and competing priorities, using sound judgment to protect executive time and ensure alignment with business priorities
Respond to requests with a high level of ownership, balancing direction from executives with independent problem-solving and follow-through
Handle highly confidential information with professionalism, discretion, and sound judgment
Provide broad administrative support that helps executives and the broader function operate efficiently
Prepare polished presentations, emails, agendas, reports, executive summaries, and other leadership materials using Microsoft Office and Copilot AI
Coordinate meetings end to end, including scheduling, logistics, materials preparation, and timely communication of updates or changes
Capture meeting notes and provide clear summaries of decisions, follow-up items, and action steps
Monitor email traffic, identify urgent requests, and support approval workflows by routing documents through Adobe Sign and other electronic signature tools
Organize and support large-scale meetings and conferences for senior leaders and broader teams
Coordinate travel arrangements, maintain related itineraries and calendars, and prepare timely expense reimbursement reports
Prepare outgoing mail, manage purchasing and distribution of materials, and coordinate overnight shipping as needed
Maintain organized electronic files for agendas, reports, and other key business documents
Use digital collaboration tools, including Teams and OneNote, to stay aligned with executives and maintain strong organization and attention to detail
Build strong working relationships across the organization and serve as a reliable point of contact for internal partners, leaders, and visitors
Support employee onboarding, offboarding, transfers, and changes to team member telecommuter status in partnership with internal teams
Coordinate computer equipment orders and returns, software requests, workspace needs, and system or building access requests
Partner with IT and real estate teams to help maintain effective work environments and ensure important workplace changes are communicated to leaders