Executive Assistant, Finance

Accretive Technology Group•Seattle, WA

1d•$43 - $55•Onsite

About The Position

Our Finance organization partners across more than 40 companies to deliver accurate financial reporting, operational excellence, and strategic decision-making. We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support Finance leadership. This role goes beyond traditional administrative support by serving as a trusted business partner responsible for coordinating executive priorities, managing critical communications, driving meeting execution, and ensuring follow-through on key initiatives. The ideal candidate thrives in a fast-paced environment, anticipates needs before they arise, and is comfortable working with confidential financial and business information. Experience supporting Finance, Accounting, Audit, Tax, Legal, or other executive business functions is highly preferred.

Requirements

Minimum of 5 years of experience supporting senior executives, preferably within Finance, Accounting, Audit, Tax, Legal, or other corporate business functions.
Exceptional organizational and time management skills with the ability to manage multiple deadlines, shifting priorities, and confidential information in a fast-paced environment.
Outstanding written and verbal communication skills with strong business writing abilities and the confidence to interact with executives and stakeholders at all organizational levels.
Proven ability to handle highly sensitive financial, personnel, and business information with integrity and discretion.
Exceptional attention to detail with a commitment to accuracy, consistency, and producing high-quality work.
Advanced proficiency with Microsoft Office 365, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
Comfortable navigating ambiguity, responding to changing business needs, and maintaining composure while managing multiple high-priority requests.
Demonstrates initiative, accountability, sound judgment, and a high level of professionalism while representing Finance leadership.

Nice To Haves

Experience supporting executives within Finance, Accounting, Audit, Tax, Legal, or other corporate functions, including coordinating recurring business processes such as month-end close, budgeting, forecasting, audits, board meetings, or executive leadership meetings.
Experience with Smartsheet, expense management platforms, and collaboration tools is preferred.

Responsibilities

Manage complex executive calendars for Finance leadership, strategically prioritizing meetings, deadlines, and competing priorities.
Coordinate recurring financial close, planning, audit, tax, and leadership meetings while proactively identifying scheduling conflicts and recommending solutions.
Ensure executives are well-prepared by monitoring upcoming commitments, providing reminders, and coordinating necessary materials.
Coordinate meetings across multiple stakeholders, including executives, auditors, business leaders, vendors, and external partners.
Prepare agendas, presentation materials, and supporting documentation.
Attend meetings as requested to capture accurate meeting minutes, document key decisions, action items, owners, and deadlines.
Distribute timely meeting recaps and proactively follow up with individuals to ensure commitments are completed and executives remain informed of progress.
Coordinate executive travel, conferences, leadership offsites, and company events, including itineraries, accommodations, transportation, venue selection, catering, and meeting logistics while balancing cost-effectiveness and executive preferences.
Prepare, review, and reconcile executive expense reports in accordance with company policy.
Ensure expenses are submitted accurately and timely while partnering with Accounting to resolve discrepancies or documentation needs.
Manage executive communications, including email monitoring, drafting correspondence, preparing presentations, reports, and executive communications with a high degree of professionalism, accuracy, and confidentiality.
Organize and maintain confidential files, records, meeting notes, and documents.
Ensure easy access to information, maintain version control, and implement appropriate data security measures.
Conduct research and gather data to support executive decision-making processes.
Build and maintain positive relationships with key stakeholders, including clients, partners, and employees.
Serve as a liaison between the executive team and internal/external parties, providing exceptional customer service and representing the company's values and professionalism.
Support special initiatives and ad-hoc assignments as assigned by management. This may include conducting research, preparing reports, creating presentations, and coordinating cross-functional activities.

Benefits

Medical, Dental, and Vision coverage
Life and Disability Insurance
Health Care Flexible Spending Account (FSA) with 50% company match
Dependent Care Flexible Spending Account (FSA)
Gym Membership Reimbursement up to $75 per month
$175 Monthly Transportation Reimbursement (up to $100 may be applied toward home internet for remote or hybrid employees)
401(k) with a 50% company match (no cap), fully vested after 5 years
Eligibility to participate in the company’s discretionary profit-sharing program
Potential annual cost of living adjustments (COLA)
PTO accrual as required by law, vacation days based on the schedule indicated below, and 9 company-paid holidays