Executive Assistant/Finance Coordinator

WESTCHESTER JEWISH COMMUNITY SERVICES•City of White Plains, NY

4d•$55,000 - $62,000•Hybrid

About The Position

Westchester Jewish Community Services (WJCS) is seeking a full-time Executive Assistant/Finance Coordinator to join their Finance team in White Plains. This role provides project management and administrative support to the CFO and Finance department. The position is hybrid, requiring 3-4 days in the office per week. The compensation range is $55,000 - $62,000 per year.

Requirements

Associate’s Degree required; College degree preferred.
Minimum 3-5 years of office administration and coordination experience, preferably in a Finance department, financial services, or accounting business.
Proficiency in Microsoft Office, including Excel.
Valid NYS driver’s license and a vehicle.
Detail oriented with project management experience and the ability to prioritize tasks in a busy department with multiple responsibilities and deadlines.
Understanding of the functions of a Finance department.
Excellent communication and interpersonal skills.

Responsibilities

Providing administrative support to the CFO, including preparing correspondence, forms, expense reports, and preparing for meetings, including board and board committee meetings.
Coordinating and distributing finance department mail.
Managing and maintaining the department-wide financial and tax reporting calendar, liaising with the CFO, finance, and program staff to ensure an organized review process.
Liaising with outsourced accounting team or vendors on accounts payable and processing certain transactions in financial systems (Intacct and BILL).
Supporting banking and corporate credit card activity; Managing deposits in bank system (or periodically at bank) and serve as administrator for corporate credit cards in bank credit card system.
Supervising part-time Finance Assistant who assists in completing various responsibilities.
Maintaining comprehensive digital files.
Obtaining insurance certificates, supporting the completion of annual insurance renewal applications, and liaising with insurance broker and others to resolve issues
Coordinating and processing contracts and other financial documents.
Assisting external auditors with documents as needed.
Coordinating purchasing activities as needed.
Ad Hoc projects as assigned.