Executive Assistant/Event Coordinator

Skimmer • Austin, TX

10d • Hybrid

About The Position

Skimmer is seeking a proactive and adaptable Executive Assistant/Event Coordinator to support its Executive Leadership Team. This role is crucial for ensuring the efficient operation of the executive office and for orchestrating engaging company events. The ideal candidate will be a relationship builder, adept at juggling multiple initiatives, and committed to fostering a positive company culture. This position is based in Austin, TX, and reports to the VP, People.

Requirements

• Proven experience as an Executive Assistant or Administrative Assistant, Project/Events Manager, or similar role in a fast-paced, tech-focused, high growth environment.
• Comfort with supporting multiple executives with different asks across a leadership team.
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Takes a strategic view to operational projects with detailed filing, project management, and document tracking.
• Complex scheduling and calendar management experience- strong use of tools to optimize and streamline scheduling.
• Excellent written and verbal communication skills.
• Highly proficient with productivity tools (Google Suite and Slack preferred), and using AI for research, communications, and idea generation.
• Strong vendor management and negotiation.
• Experience with 75+ person event management.
• Detail-oriented with a proactive approach to problem-solving.
• Ability to work independently and collaboratively in a team environment.

Nice To Haves

• Familiarity with project management tools (e.g., Monday, Notion, Asana, Trello).
• Experience working in the SaaS or tech industry preferred.
• Previous experience in managing swag and event coordination.
• A positive, flexible attitude and a willingness to adapt to a fast-changing environment.

Responsibilities

• Assist the executive team with scheduling meetings, appointments, and travel arrangements.
• Prioritize and manage multiple calendars to ensure time efficiency.
• Coordinate internal and external meetings, ensuring all logistical details are handled.
• Maintain confidentiality while ensuring organization and security around confidential data and files.
• Be a point person for administrative projects, assisting with some and delegating tasks with others.
• Proactively assess executive needs and reach out to assist to avoid bottlenecks.
• Own the planning, organizing, and execution of company events for our 115+ person team, host online and in-person team-building activities, and act as the point person for corporate meetings.
• Bring creativity and fun to all Skimmer events- internal and external- with the goal of delighting customers, investors, and employees.
• Manage vendor relationships, including negotiation of terms, invoicing, and performance tracking.
• Work with cross-functional teams to ensure branding, invitations, and agendas are well coordinated and aligned to the event’s goals.
• Work with People Team members to create delightful candidate and employee experiences, including scheduling, welcoming, and follow-up communications.
• Serve as backup for Office Management and HR Operations work, as appropriate.
• Manage Executive Team goals and waterfall goals for their teams to ensure transparency and tracking across Skimmer.

Benefits

• Competitive base pay + bonus potential
• Generous medical, dental, and vision plans (we pay 100% of your premium and 50% of your dependents’)
• Fantastic culture with a very strong eNPS- we work hard, celebrate wins, and learn as we go to always be improving to benefit our customers.
• Immediate access to 401(k) with company match
• Flexible PTO (MINIMUM of 10 days required every year)
• 12 weeks paid parental leave for birthing parent, 6 weeks paid leave for supporting partner
• Remote work friendly
• Comprehensive learning and development budget
• A manager dedicated to your development

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed