Executive Assistant & Employee Experience Coordinator (Part Time)

Other.•Toronto, ON

102d•Onsite

About The Position

Other. is raising the bar in the North American advertising industry, setting a new standard for measurable impact, transparency, and accountability for both our team and the clients we partner with. We are a privately owned, Toronto-based team of approximately 50, led by a small Leadership Team. Having been named to The Globe & Mail’s list of Canada’s Top Growing Companies for three consecutive years, Other. is in an exciting period of sustained growth and making key hires to support what’s next. Our headquarters is located in Toronto’s Financial District, just steps from Union Station, with a second office steps from Parliament Hill in Ottawa. This role is a hands-on support position at the center of day-to-day life at Other. You will help ensure our Leadership team is supported, our office is organized and running smoothly, and our team has a thoughtful, seamless experience, especially during onboarding and their first few months. This role is part-time, at 20 hours per week. The role is split roughly 60% employee experience and office operations and 40% executive assistant support. This is a behind-the-scenes role that requires strong organization, attention to detail, sound judgment, and pride in making things run well.

Requirements

3+ years of experience in employee experience, office operations, executive assistance, or a similar coordination-focused role
Strong organizational skills and comfort managing multiple priorities
A proactive, detail-oriented approach with strong follow-through
Clear and professional written and verbal communication
Comfort working closely with senior leadership and handling confidential information
Ability to work independently and make practical decisions
A service-oriented mindset — you take pride in supporting others and making things run smoothly

Responsibilities

Ensuring the day-to-day employee experience runs smoothly and reliably
Keeping the office organized, welcoming, and functional
Managing office operations including supplies, vendors, space coordination, and basic facilities needs
Running onboarding logistics and ensuring day-one readiness for new hires (equipment, access, office set-up, etc.)
Supporting new hires through their first few months by coordinating key touchpoints and ensuring a smooth experience
Coordinating internal events and team moments, including room bookings, vendors, supplies, and scheduling, in partnership with the social committee
Managing employee recognition, milestones, and celebrations, including coordinating bookings and logistics as needed
Providing dependable administrative support to our three founders
Calendar and scheduling support, including setting up meeting invites and coordinating logistics
Preparing meeting logistics such as agendas and relevant materials when needed
Booking and coordinating travel, including flights, accommodations, and itineraries
Managing expenses, receipts, and basic administrative tasks on behalf of the founders
Helping keep day-to-day details organized so priorities don’t slip