Executive Assistant (Economics)

BMO•Toronto, ON

9d•CA$45,500 - CA$84,500•Onsite

About The Position

The Executive Assistant (EA) plays a critical role in supporting a team of approximately 10 professionals within the Economics function in Global Markets. This role requires a high level of professionalism, discretion, and adaptability, as well as a strong understanding of financial markets and the pace of a front‑office environment. The EA is responsible for proactive calendar management, complex coordination, and acting as a trusted partner to the team to ensure seamless day‑to‑day operations.

Requirements

Proven experience as an Executive Assistant, preferably within Global Markets, Capital Markets, or a fast‑paced corporate environment.
Strong organizational skills with the ability to manage competing priorities and deadlines.
Excellent written and verbal communication skills, with a professional and confident approach.
Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and collaboration tools (e.g., Teams, SharePoint).
High attention to detail, accuracy, and follow‑through.
Ability to anticipate needs, work proactively, and remain calm under pressure.
Strong judgment, integrity, and commitment to confidentiality.

Nice To Haves

Post-secondary education preferred.
Several years of relevant executive or senior administrative support experience.
Experience supporting senior professionals or teams within financial services is an asset.

Responsibilities

Provide comprehensive administrative support to a team of ~10 Economics professionals within Global Markets.
Proactively manage complex calendars, including scheduling internal/external meetings across time zones and resolving conflicts.
Coordinate domestic and international travel, including flights, accommodations, visas, and itineraries; process related expenses accurately and on time.
Prepare, edit, and format professional correspondence, reports, presentations, and meeting materials.
Act as a key point of contact for internal partners (e.g., Sales, Trading, Research, Compliance, HR) and external stakeholders.
Manage high‑volume email traffic, prioritizing and redirecting messages as appropriate.
Support meeting preparation, including agendas, materials distribution, and follow‑ups.
Maintain organized electronic filing systems and ensure documentation aligns with internal policies and record‑keeping standards.
Process invoices, expenses, and requests in accordance with Global Markets controls and timelines.
Assist with onboarding and offboarding activities for team members, including system access, equipment, and coordination with internal teams.
Support ad hoc projects, reporting requests, and process improvements as required.
Handle sensitive and highly confidential information with discretion and sound judgment.
Ensure all activities comply with internal policies, compliance standards, and regulatory expectations.