Temporary Executive Assistant, Donor Relations

University of California, Irvine•Irvine, CA

6d•Onsite

About The Position

This is a temporary employment recruitment reporting to the UCI Temporary Employment Services (TES) Department. The role involves coordinating donor stewardship reporting projects, managing donor mailing lists and CRM data, and providing executive-level administrative support. The position requires collaboration with internal stakeholders to support donor communications and stewardship initiatives while maintaining confidentiality and attention to detail. The majority of temporary positions are Monday – Friday, 8:00 a.m. – 5:00 p.m., with occasional part-time, weekend, and evening hours available depending on the assignment. UCI Temporary Employment Services recruits for this position on an ongoing basis to build a talent pool of potential candidates.

Requirements

Bachelor's degree and 1–3 years of administrative or office support experience.
Advanced proficiency with Microsoft Office, particularly Excel and Word.
Excellent written, verbal, and interpersonal communication skills, including proofreading and editing abilities.
Strong organizational skills with exceptional attention to detail and experience maintaining databases or CRM systems.
Ability to read, write, and follow written and oral instructions in English.
Must be able to provide proof of work authorization.

Nice To Haves

Experience supporting donor relations, advancement, development, or nonprofit operations.
Executive administrative support experience.
Experience using ZotForce or a comparable CRM/database system.
Experience with KFS or similar financial systems.

Responsibilities

Coordinate donor stewardship reporting projects by reviewing impact statements, formatting reports in Microsoft Word, and ensuring high-quality final documents.
Manage donor mailing lists, maintain CRM (ZotForce) data, and perform data validation to ensure accuracy and completeness.
Provide executive-level administrative support, including document preparation, scheduling, correspondence, and special projects.
Collaborate with internal stakeholders to support donor communications and stewardship initiatives while maintaining confidentiality and attention to detail.