Executive Assistant, Chief Technology Officer

BECU•Tukwila, WA

3d•$82,900 - $154,000•Hybrid

About The Position

This role is for an Executive Assistant supporting BECU's Chief Technology Officer (CTO). The position is crucial for ensuring executive leadership operates effectively and efficiently. The assistant will anticipate needs, manage priorities, maintain confidentiality, and foster relationships to support strategic initiatives, organizational goals, and service across the credit union. This is a hybrid role, requiring in-office presence when the CTO is in the office, for board activities, and to support key meetings and events.

Requirements

Bachelor’s degree, or equivalent work or education-related experience.
Minimum of 5 years of general administrative assistance work.
Experience utilizing remote communication software and collaboration technologies to support virtual meetings, team engagement, and effective cross-functional collaboration and event planning.
Experience supporting meetings through agenda preparation, meeting documentation, minute-taking, and action item tracking.
Proficiency with Microsoft Office Suite, including Outlook, Word, PowerPoint, Visio, and Excel.
Demonstrated verbal and written communication skills required to effectively communicate and provide customer service.
Demonstrated experience managing multiple priorities, schedules, projects, and deadlines.
Demonstrated analytical, interpersonal, and problem-solving capabilities with the ability to evaluate information and support decision-making.

Nice To Haves

Additional 3 years of experience supporting Senior or C-Suite level Executives.
Experience supporting executives during technology transformation, digital transformation, business modernization, or similar organizational change initiatives.
Budget preparation and planning experience.
Financial services, banking, credit union, or other regulated industry experience.
Experience creating reports, analyses, or executive-ready materials using advanced Microsoft Office applications, including Excel, Microsoft Copilot, or similar AI-enabled productivity tools.
Experience supporting executive reporting, strategic initiatives, special projects, and tracking organizational priorities.
Experience with SharePoint and any specific applications/programs used in the Executive’s division.

Responsibilities

Coordinate complex calendars, meetings, and travel arrangements, including detailed itineraries and trip planning.
Serve as a primary point of contact for internal and external stakeholders, managing communications, prioritizing sensitive correspondence, and supporting executive engagements and relationships.
Exercise sound judgment, discretion, and confidentiality when handling sensitive information and executive matters.
Support the Executive and, as directed, assist with broader divisional administrative needs, including onboarding coordination, project participation, and related initiatives.
Organize meeting logistics, coordinate agendas, compile and distribute meeting materials, record meeting minutes, track action items, and maintain document archives for Board and Management Committee meetings.
Support annual financial planning, maintain department budgets, develop budget spreadsheets, and assist with financial tracking activities.
Process expense reports, coordinate invoice submissions, track expenditures, and research spending as requested.
Plan and manage logistics for both on and offsite meetings, leadership events, and special gatherings.
Identify opportunities to improve workflows and administrative processes, helping increase efficiency, effectiveness, and service quality.
Conduct research and compile informational reports, summaries, and executive-ready materials to support leadership decision-making.
Assist with special projects, strategic initiatives, and executive priorities by coordinating deliverables, preparing presentations and status updates, tracking action items, and identifying potential risks.
Leverage advanced Microsoft Office applications and Microsoft Copilot to streamline processes, enhance reporting, and support operational excellence.
Respond to member inquiries with professionalism, diplomacy, ensuring appropriate follow-up as needed.
Maintain an understanding of organizational functions and how areas interact, collaborating across the organization as needed to support effective coordination.
Provide back-up support to fellow Executive Assistants and contribute to a collaborative team environment.
Help foster a positive team culture by coordinating morale-building activities, assembling meeting materials, creating presentations, and proofreading documents.