LN Concerts, Executive Assistant / Booking Assistant

Live Nation Worldwide • Beverly Hills, CA

7d • $25 - $32

About The Position

WHO ARE WE? Live Nation Entertainment is the world’s leading live entertainment company, comprised of global market leaders: Ticketmaster, Live Nation Concerts, and Live Nation Media & Sponsorship. Ticketmaster is the global leader in event ticketing with over 620 million tickets sold annually and approximately 10,000 clients worldwide. Live Nation Concerts is the largest provider of live entertainment in the world promoting more than 50,000 events annually for nearly 7,000 artists in 40+ countries. These businesses allow Live Nation Media & Sponsorship to create strategic music marketing programs that connect more than 1,200 sponsors with the 145 million fans that attend Live Nation Entertainment events each year. For additional information, visit www.livenationentertainment.com . WHO ARE YOU? Passionate and motivated. Driven, with an entrepreneurial spirit. Resourceful, innovative, forward thinking and committed. At Live Nation Entertainment, our people embrace these qualities, so if this sounds like you then please read on! THE JOB The Executive Assistant / Booking Assitant will primarily support the Co-President West Regions, as well as support to Co-President East Regions and VP Booking Operations, and other talent team members in all aspects of administrative responsibilities, and booking responsibilities including communication with venue partners, preparation and distribution of offer sheets and participating in team meetings and information distribution. WHAT THIS ROLE WILL DO Administrative Support Schedule and calendar upkeep Prepare agendas and follow-up notes for various calls/meetings Complete expense reports and book travel as needed Assist with industry and guest ticketing requests and serve as liaison on-site as needed Answering phones if applicable Execute artist contracts and venue agreements per company guidelines and return to artist agencies and venue partners Obtain and distribute certificates of insurance as needed Complete artist deposit payments Maintain ve nue trackers Manage show files to ensure all essential documents are present prior to day of the show. Including but not limited to headliner and support contracts, riders, and W-9s. Other administrative duties as assigned Booking Support Obtain holds from venues and place and release holds in Rome, working closely with the internal Touring department as well as external clients Complete and distribute Show Confirmations and Event Status Sheets to internal staff, venues, and partners Complete artist and venue show settlements, night of show, and post-show as needed. Deliver all completed settlement information to the finance team Create and prepare deal sheets in the Rome/internal booking system Obtain all details and show information from artist representatives and internal Touring/Booking departments, and act as a communications liaison between the artist and venues Update and maintain offer templates, venue, and artist info in Rome Coordinate artist and guest hospitality requests, particularly for stadium events Provide on-site show coverage for events as needed, assisting with artist and guest relations, guest list management, and event coordination Coordinate and manage working lists in collaboration with venues and internal departments Review and distribute ticket sales reports to internal stakeholders Assist the booking team with ticket price scaling adjustments and inventory changes as needed Monitor ticket sales pacing and progression for active shows as needed Create reports as needed and distribute to pertinent internal and external stakeholders Research artists and industry information, and distribute info to the booking team Serve as a key member of the booking team, participate in meetings and discussions, and deliver new and exciting ideas on artists, processes, and best practices

Requirements

• A minimum of 2 years of experience as an assistant is preferred
• Proficient use of Microsoft Outlook (including group scheduling), well-versed in Excel and database programs, and able to work with accounting and financial departments
• Ability to navigate the internal sales admin system for most daily tasks
• Ability to engage in positive interaction with co-workers, executives, and high-level industry professionals; prioritize, organize, problem solve, follow up, communicate, and diffuse possibly volatile situations with tact
• Ability to multitask daily, be organized, detail-oriented, self-driven, forecast issues, and handle last-minute projects to meet deadlines
• Ability to navigate the internet as a communication and research tool
• Professional level of verbal and written communication skills
• Fast learner with a strong work ethic and a high sense of responsibility in an ever-changing environment
• Must be able to handle sensitive matters and exercise excellent judgment
• Ability to work independently and within a team to juggle multiple prioritized tasks
• Strong attention to detail
• Eagerness to support others (in venues and office)
• Ability to multitask in a fluid and busy environment
• Passionate about live music and the music industry

Nice To Haves

• Music industry or talent agency experience is highly preferred
• Experience with systems such as Ticketmaster and Salesforce is a plus
• Experience with contracts is a plus, but not required.

Responsibilities

• Schedule and calendar upkeep
• Prepare agendas and follow-up notes for various calls/meetings
• Complete expense reports and book travel as needed
• Assist with industry and guest ticketing requests and serve as liaison on-site as needed
• Answering phones if applicable
• Execute artist contracts and venue agreements per company guidelines and return to artist agencies and venue partners
• Obtain and distribute certificates of insurance as needed
• Complete artist deposit payments
• Maintain ve nue trackers
• Manage show files to ensure all essential documents are present prior to day of the show. Including but not limited to headliner and support contracts, riders, and W-9s.
• Other administrative duties as assigned
• Obtain holds from venues and place and release holds in Rome, working closely with the internal Touring department as well as external clients
• Complete and distribute Show Confirmations and Event Status Sheets to internal staff, venues, and partners
• Complete artist and venue show settlements, night of show, and post-show as needed. Deliver all completed settlement information to the finance team
• Create and prepare deal sheets in the Rome/internal booking system
• Obtain all details and show information from artist representatives and internal Touring/Booking departments, and act as a communications liaison between the artist and venues
• Update and maintain offer templates, venue, and artist info in Rome
• Coordinate artist and guest hospitality requests, particularly for stadium events
• Provide on-site show coverage for events as needed, assisting with artist and guest relations, guest list management, and event coordination
• Coordinate and manage working lists in collaboration with venues and internal departments
• Review and distribute ticket sales reports to internal stakeholders
• Assist the booking team with ticket price scaling adjustments and inventory changes as needed
• Monitor ticket sales pacing and progression for active shows as needed
• Create reports as needed and distribute to pertinent internal and external stakeholders
• Research artists and industry information, and distribute info to the booking team
• Serve as a key member of the booking team, participate in meetings and discussions, and deliver new and exciting ideas on artists, processes, and best practices

Benefits

• HEALTH : Medical, vision, dental and mental health benefits for you and your family, with access to a health care concierge, and Flexible or Health Savings Accounts (FSA or HSA)
• YOURSELF : Free concert tickets, generous paid time off including paid holidays, sick time, and personal days
• WEALTH : 401(k) program with company match, stock reimbursement program
• FAMILY : New parent programs including caregiver leave and baby bonuses, plus fertility, adoption, foster, or surrogacy support
• CAREER : Career and skill development programs with School of Live, tuition reimbursement, and student loan repayment
• OTHERS : Volunteer time off, crowdfunding match

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed