Executive Assistant-BLD

D.R. Horton•Mount Laurel, NJ

27d•$60,000 - $80,000•Onsite

About The Position

D.R. Horton, Inc., the largest homebuilder in the U.S., was founded in 1978 and is a publicly traded company on the New York Stock Exchange. It is engaged in the construction and sale of high quality homes designed principally for the entry-level and first time move-up markets. The Company also provides mortgage financing and title services for homebuyers through its mortgage and title subsidiaries. D.R. Horton, Inc. is currently looking for an Executive Assistant-BLD in the Executive Department. The right candidate will provide executive assistance to the Division President.

Requirements

Associate degree or equivalent from two-year college or technical school
Four to six years of related experience and/or training
Ability to handle confidential information
Ability to organize and prioritize large volumes of information and calls
Ability to multi-task and attention to detail
Proficiency with MS Office and email

Nice To Haves

Meeting planning experience preferred
Notary Public a plus

Responsibilities

Schedule and organize complex activities such as meetings, travel, and department activities for all members of the senior management team
Create and develop visual presentations for the Division President
Work independently and within a team on special and nonrecurring and ongoing projects. Act as a project manager for special projects, at the request of the Division President, which may include planning and coordinating multiple presentations, disseminating information, and organizing company-wide events
Type and design general correspondence, memos, charts, tables, graphs, business plans, etc.
Attend upper level manager meetings and take notes for documentation/distribution
Run/distribute reports both electronically and as hard copies
Assist the Division President in the management of his/her schedule
Sort and distribute mail. Open mail and determine the level of priority
Answer the phone and take messages or field/answer all routine and non-routine questions
Maintain heavy involvement in complaint resolution
Possess purchasing duties such as selecting vendors, negotiating contracts, and establishing inventory levels
Approve ITRs
Oversee building maintenance including scheduling/contracting pest control, scheduling the annual fire safety inspection of fire extinguishers/signs, acting as a liaison to property management, etc.
Order office supplies and maintain postage
Conducts all business in a professional and ethical manner to serve customers and increase the goodwill and profit of the company