Executive Assistant and Board Liaison

Field to Market: The Alliance for Sustainable Agriculture • Washington, DC

13d • $50,000 - $70,000

About The Position

The Executive Assistant to the President provides high-level administrative, operational, and strategic support to ensure the President can effectively lead Field to Market’s mission, partnerships, governance, and organizational priorities. The Executive Assistant acts as a strategic gatekeeper, ensuring the President focuses exclusively on high-value relationships, board governance, and public-facing advocacy. This role requires exceptional professionalism, judgment, and discretion, along with the ability to anticipate needs, manage complex workflows, and represent the President with accuracy and poise.

Requirements

• 5+ years of experience supporting senior executives or C-suite leaders.
• Exceptional organizational, time management, and project management skills.
• Excellent written and verbal communication skills, with a high level of emotional intelligence, professionalism, and diplomatic demeanor.
• High proficiency in Microsoft Office Suite, CRMs, virtual collaboration tools, and remote work technology.
• Ability to handle confidential information with impeccable discretion and judgment.
• Proven ability to work independently, anticipate needs, and take initiative.
• Familiarity with board governance and nonprofit operations.
• Travel required (up to 15%), including occasional short notice travel.

Nice To Haves

• Experience in a nonprofit, membership-based, sustainability, or agriculture-related organization.
• Understanding of sustainable and regenerative agriculture.
• Demonstrated ability to support complex stakeholder environments.

Responsibilities

• Manage the President’s calendar, including scheduling meetings, coordinating availability, resolving conflicts, and ensuring adequate preparation and briefing time.
• Oversee email and communication management by prioritizing messages, drafting responses, and flagging time sensitive items.
• Prepare briefing materials, talking points, presentations, and background research in advance of board meetings, stakeholder engagements, and strategic discussions.
• Coordinate domestic travel, logistics, itineraries, and expense reporting with accuracy and timely documentation.
• Maintain an organized system for tracking commitments, deadlines, and follow-ups across multiple strategic initiatives.
• Support the President in preparing for Board of Directors meetings, including agenda drafting, materials preparation, and documentation.
• Assist in ensuring accurate records, governance compliance, and timely correspondence with board members and committee leaders.
• Track board-related action items and help coordinate communication across governance bodies including committees, sectors, and councils.
• Serve as a professional and reliable point of contact for members, partners, funders, and external stakeholders on behalf of the President.
• Coordinate meeting logistics, materials, and follow-up communications to support member engagement and satisfaction.
• Assist with managing relationships across diverse stakeholder groups, ensuring alignment with Field to Market’s mission and strategic priorities.
• Support the President’s leadership in developing and implementing strategic priorities by maintaining project timelines, tracking milestones, and coordinating cross-team collaboration.
• Assist in researching and preparing materials related to funding opportunities, grants, and public private partnerships.
• Help maintain visibility and brand representation through coordination of speeches, appearances, and external communications.
• Provide administrative support related to financial reporting, performance evaluations, policy development, and organizational planning.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed