Board Liaison

Riverbay Corporation•New York, NY

3d•$31 - $32•Onsite

About The Position

The Board Liaison will perform a variety of administrative duties for the Board President and Board Directors. This role involves attending Board of Directors Meetings, acting as Recording Secretary when necessary, and maintaining records of board correspondence and Resolutions, including vote results. The Board Liaison will coordinate Board and Board Committee Meetings, maintain a calendar of these meetings in Google Calendar, and prepare and distribute meeting minutes. A key responsibility is establishing and maintaining a filing system for all Board materials throughout each Director’s tenure. This position also serves as a liaison between the Board President and General Management, and assists Board members and Management with their use of Google Drive, maintaining updates. The Board Liaison will coordinate the Shared drive, uploading and converting video files of Board Business meetings to the Google Shared Drive, to be deleted after meeting minutes are approved. Additionally, the role involves setting up video and audio conferencing, tracking computer equipment issued to Board of Directors, and performing other duties as assigned. The position requires a flexible schedule based on business needs and involves routine physical activity.

Requirements

High School Diploma, or equivalent
Minimum of 3 years work experience in a professional environment
Demonstrated ability to successfully complete tasks while managing multiple, competing priorities
Proficient in software programs, including but not MS Office
Knowledge of Riverbay Board Share Drive sponsored by Google
Must have excellent communication skills and organizational skills
Proficient in business writing

Nice To Haves

College Degree, a plus
Bilingual proficiency, a plus

Responsibilities

Perform a variety of administrative duties for Board President and Board Directors
Attend Board of Directors Meetings, and act as Recording Secretary when necessary
Maintain records of board correspondence and Resolutions, including the vote results
Coordinate Board and Board Committee Meetings and maintain a calendar of such meetings in Google Calendar; Prepare meeting minutes and distribute in accordance with established procedures
Establish and maintain filing system for all Board materials during each Director’s tenure.
Act as a liaison between the Board President and General Management.
Assist members of the Board and Management regarding their use of Google Drive and maintain updates.
Serve as Coordinator of the Shared drive; upload and Convert Video Files of Board Business meetings to the Google Shared Drive, to be deleted after meeting minutes are approved.
Set up video and audio conferencing.
Track computer equipment issued to Board of Directors during their time on the Board.
Work a flexible schedule as determined by the Board President and Board Liaison Supervisor, based on business needs.
Perform other duties and responsibilities, as assigned.