Executive Assistant and Administrative Operations Lead, School of Architecture Dean’s Office
About The Position
The School of Architecture at the University of Virginia invites applications for Executive Assistant and Administrative Operations Lead to support schoolwide operations. The selected candidate will consistently display professionalism, organization, and collaboration, creating a positive first impression as an individual and as a representative of the University. This position provides high level support in the Dean’s office and the Academic and Administrative units of the school. At the UVA School of Architecture, our mission is to shape the next generation of innovative leaders, thinkers, designers, and makers who are driven by a shared sense of service as a public university to make the world a better place. The School of Architecture, comprised of four interrelated but distinct disciplines, provides a rich setting for professional education, leading to undergraduate and graduate degrees in Architecture, Architectural History, Landscape Architecture, and Urban and Environmental Planning. For more information about the School of Architecture and its academic programs, please visit our website.
Requirements
- Bachelor's Degree or combination of education and related experience in lieu of a degree required.
- 3+ years of relevant experience required.
- Proficiency in use Microsoft Office applications (Word, Outlook, PowerPoint, and Excel) and Virtual platforms or storage (e.g., Office365, Box)
- Collaborative and adaptable professional with strong written and verbal communication skills who can effectively support leadership while working both independently and as part of a team.
- Exercise discretion and sound judgment when handling confidential and personnel matters
- Thrive in a dynamic, fast-paced environment while maintaining professionalism, flexibility, and a high level of service.
- Background checks will be conducted on all new hires prior to employment.
- This position will not consider candidates who require immigration sponsorship now or in the future.
Responsibilities
- Manages daily operations and administrative functions of the Dean's Office
- Support strategic goals and ensures smooth School operations
- Ensures schoolwide operational efficiencies between the Dean's Office, Administration and Academics
- Demonstrates foundational knowledge of administrative procedures and have the ability to analyze and present information
- Leads administrative aspects of School processes, coordinating and collaborating across multiple units in the School and University
- Manages schedule of School-wide meetings
- Manages schedule and travel and reimbursements for the Dean
- Provides procurement and related administrative support to the Finance Unit
- Leads logistics for Dean’s Office and schoolwide events
Benefits
- benefited position
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What This Job Offers
Job Type
Full-time
Career Level
Executive
