Executive Assistant- Accounting

Southern Company • Birmingham, AL

9d • Hybrid

About The Position

This position provides executive support for the Vice President and Comptroller of Southern Company Services and Southern Nuclear, and administrative support to its organizational team. This position works in close contact with executive offices across the Southern Company footprint to manage calendar and travel arrangements. This position views and hears significant amounts of confidential information and must be able to maintain that confidentiality. This position is based at the Energy Center in Birmingham, Alabama. The position is considered hybrid with in-office expectations that average 4 days per week.

Requirements

• Experience in the administrative field supporting an officer in a corporate environment.
• Exceptional organizational and decision-making skills.
• Detailed focused.
• Self-starter with the ability and desire to work through changing priorities with minimal supervision.
• Thorough working knowledge of relevant computer applications and administrative best practices.
• Experience managing confidential information.
• Experience with timekeeping, expense reporting, arranging travel, and coordinating meetings.
• Ability to navigate computer applications to obtain records (e.g., timecards, purchase orders, vendor invoices, employee expense statements, etc.) and compile/assemble documentation packages/files.
• Experience managing an executive-level calendar and incoming inquiries with minimal direction.
• Ability to coordinate and perform the organization’s document retention activities in accordance with Company policies and requirements.
• Demonstrated experience taking initiative and being a self-starter in day-to-day responsibilities.
• Ability to professionally represent the office of the Vice President & Comptroller, including professional interactions with other executives, managers, peers, department employees, external organizations and vendors.
• Exceptional organizational skills with ability to prioritize, multi-task and proactively prepare for upcoming meetings and events.
• Extensive knowledge of Microsoft Office products (including Word, Excel, PowerPoint, and Teams).
• Exceptional organizational skills with ability to prioritize and multi-task.
• Ability to build and maintain relationships.
• Ability to make decisions and anticipate next steps.
• Exceptional communication skills.
• Strong attention to detail.
• Maintain a sense of urgency.
• Be service oriented.
• Customer focused.
• Committed to providing quality service.
• Resourceful.
• "Can do" attitude.
• Candid, transparent.
• Persistent, Positive.
• Flexible (i.e. able to adapt to changing priorities).
• Team Player.
• Embody Our Values – safety first, intentional inclusion, act with integrity and re performance.
• Must perform daily with a safety-focused attitude and commitment to zero accidents or injuries.

Nice To Haves

• Bachelor's degree
• Corporate Executive Assistant experience
• 5+ years or more of experience providing administrative support at the executive and/or senior director level

Responsibilities

• Manage calendar and travel arrangements for executive offices.
• Handle confidential information.
• Manage timekeeping and expense reporting.
• Arrange travel.
• Coordinate meetings.
• Navigate computer applications to obtain records (e.g., timecards, purchase orders, vendor invoices, employee expense statements, etc.) and compile/assemble documentation packages/files.
• Manage an executive-level calendar and incoming inquiries with minimal direction.
• Coordinate and perform the organization’s document retention activities in accordance with Company policies and requirements.
• Represent the office of the Vice President & Comptroller professionally.
• Prioritize, multi-task and proactively prepare for upcoming meetings and events.
• Manage Microsoft Office products (including Word, Excel, PowerPoint, and Teams).
• Build and maintain relationships.
• Make decisions and anticipate next steps.
• Provide exceptional communication, attention to detail, a sense of urgency, and service orientation.
• Provide quality service.
• Be resourceful and have a "can do" attitude.
• Be candid and transparent.
• Be persistent and positive.
• Adapt to changing priorities.
• Be a team player.
• Embody company values: safety first, intentional inclusion, act with integrity and re performance.
• Perform daily with a safety-focused attitude and commitment to zero accidents or injuries.

Benefits

• Competitive base salary
• Annual incentive awards for eligible employees
• Health, welfare and retirement benefits designed to support physical, financial, and emotional/social well-being
• Additional compensation, such as an incentive program

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED