Executive Assistant- Accounting

Southern Company • Birmingham, AL

9d • Hybrid

About The Position

This position provides executive support for the Vice President and Comptroller of Southern Company Services and Southern Nuclear, and administrative support to its organizational team. The Executive Assistant position requires someone to have experience in the administrative field supporting an officer in a corporate environment. This position requires the candidate to have exceptional organizational and decision-making skills, be detailed focused, a self-starter with the ability and desire to work through changing priorities with minimal supervision. The successful candidate should have a thorough working knowledge of relevant computer applications and administrative best practices. This position works in close contact with executive offices across the Southern Company footprint to manage calendar and travel arrangements. This position views and hears significant amounts of confidential information and must be able to maintain that confidentiality. This position is based at the Energy Center in Birmingham, Alabama. The position is considered hybrid with in-office expectations that average 4 days per week.

Requirements

• High School diploma or equivalent
• Experience managing confidential information
• Experience with timekeeping, expense reporting, arranging travel, and coordinating meetings
• Ability to navigate computer applications to obtain records (e.g., timecards, purchase orders, vendor invoices, employee expense statements, etc.) and compile/assemble documentation packages/files
• Experience managing an executive-level calendar and incoming inquiries with minimal direction
• Demonstrated experience taking initiative and being a self-starter in day-to-day responsibilities
• Exceptional organizational skills with ability to prioritize and multi-task
• Extensive knowledge of Microsoft Office products (including Word, Excel, PowerPoint, and Teams)
• Ability to build and maintain relationships
• Ability to make decisions and anticipate next steps
• Exceptional communication skills
• Strong attention to detail
• Maintain a sense of urgency
• Service oriented
• Perform daily with a safety-focused attitude and commitment to zero accidents or injuries

Nice To Haves

• Bachelor's degree
• Corporate Executive Assistant experience
• 5+ years or more of experience providing administrative support at the executive and/or senior director level

Responsibilities

• Provide executive support for the Vice President and Comptroller of Southern Company Services and Southern Nuclear.
• Provide administrative support to its organizational team.
• Manage calendar and travel arrangements in close contact with executive offices across the Southern Company footprint.
• Manage confidential information.
• Coordinate and perform the organization’s document retention activities in accordance with Company policies and requirements.
• Professionally represent the office of the Vice President & Comptroller, including professional interactions with other executives, managers, peers, department employees, external organizations and vendors.
• Proactively prepare for upcoming meetings and events.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED