Executive Assistant, Academics

Ochsner Health • New Orleans, LA

4d • Onsite

About The Position

This job provides professional level administrative support to the department(s) assigned by performing a variety of tasks such as typing, sorting, filing, photocopying, maintaining calendars, booking travel, submitting expense reports and ordering supplies. Creates documents such as memos and other correspondence and generates reports using Microsoft Excel, Word, PowerPoint and other software as needed. Serves as a point of contact for the department answering calls, relaying messages, and escalating issues to the appropriate person / group. Manages projects and organizes events such as lunches and meetings.

This job description is a summary of the primary duties and responsibilities of the job and position. It is not intended to be a comprehensive or all-inclusive listing of duties and responsibilities. Contents are subject to change at the company's discretion.

Requirements

• High school diploma or equivalent; or business school training.
• 3 years experience in a professional administrative role required including experience working with confidential information.
• Proficiency in using computers, software, and web-based applications.
• Excellent verbal and written communication skills and ability to present information clearly and professionally to varying levels of individuals throughout the patient care process.
• Ability to be self-directed and work with confidential information.
• Strong organizational skills.
• Ability to travel throughout and between facilities.

Nice To Haves

• Associate's degree.
• Ten years of experience

Responsibilities

• Provides administrative support to the department through general clerical and receptionist duties.
• Generates and maintains documents, reports, correspondence and performs other duties related to computer programs and systems support for the department.
• Manages special projects for the department.
• Serves as a point person to those outside the department.
• Performs other related duties as required.
• Remains knowledgeable on current federal, state and local laws, accreditation standards or regulatory agency requirements that apply to the assigned area of responsibility and ensures compliance with all such laws, regulations and standards.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED