Executive Assistant, Academics

Ochsner Clinic Foundation•New Orleans, LA

3d•Onsite

About The Position

This job provides professional level administrative support to the department(s) assigned by performing a variety of tasks such as typing, sorting, filing, photocopying, maintaining calendars, booking travel, submitting expense reports and ordering supplies. Creates documents such as memos and other correspondence and generates reports using Microsoft Excel, Word, PowerPoint and other software as needed. Serves as a point of contact for the department answering calls, relaying messages, and escalating issues to the appropriate person / group. Manages projects and organizes events such as lunches and meetings.

Requirements

High school diploma or equivalent; OR business school training.
3 years experience in a professional administrative role required including experience working with confidential information.
Proficiency in using computers, software, and web-based applications.
Excellent verbal and written communication skills and ability to present information clearly and professionally to varying levels of individuals throughout the patient care process.
Ability to be self-directed and work with confidential information.
Strong organizational skills.
Ability to travel throughout and between facilities.

Nice To Haves

Associate's degree.
Ten years of experience

Responsibilities

Provides administrative support to the department through general clerical and receptionist duties.
Generates and maintains documents, reports, correspondence and performs other duties related to computer programs and systems support for the department.
Manages special projects for the department.
Serves as a point person to those outside the department.
Remains knowledgeable on current federal, state and local laws, accreditation standards or regulatory agency requirements that apply to the assigned area of responsibility and ensures compliance with all such laws, regulations and standards.
Maintains and complies with its Compliance & Privacy Program and Standards of Conduct, including the immediate reporting of any known or suspected unethical or questionable behaviors or conduct; patient/employee safety, patient privacy, and/or other compliance-related concerns.