Executive Aide to the CEO

Northspyre • Atlanta, GA

2h • Hybrid

About The Position

Northspyre, a real estate development management platform, is seeking an Executive Aide to the CEO. This role is more than a traditional administrative position; it functions as a strategic partner and operational quarterback. The Executive Aide will drive organizational efficiency, executive execution, communication flow, and cross-functional coordination within a fast-paced SaaS business. Additionally, this individual will be key in cultivating a productive, welcoming, and organized office environment in Atlanta, supporting employees, customers, and partners. The ideal candidate is exceptionally organized, emotionally intelligent, discreet, resourceful, and proactive in problem-solving. They must thrive in high-accountability settings, manage competing priorities with precision, and maintain professionalism at all organizational levels.

Requirements

• Early-career professional with experience supporting senior leaders, coordinating high-priority initiatives, or operating in fast-paced startup, hospitality, operations, or client-facing environments.
• Strong potential, professionalism, and organizational ability are valued as highly as years of experience.
• Exceptional organizational and project management skills.
• Outstanding written and verbal communication abilities.
• High emotional intelligence and strong professional judgment.
• Ability to manage ambiguity, shifting priorities, and confidential matters with discretion.
• Strong proficiency with modern productivity tools including Google Workspace, Microsoft Office, Slack, ClickUp, and calendar management platforms.
• Naturally proactive with a “figure it out” mentality.
• Comfortable operating independently while maintaining alignment with executive priorities.
• Maintain the highest standards of confidentiality, professionalism, and discretion.
• Represent the CEO and Northspyre with maturity, judgment, and strong interpersonal skills.

Nice To Haves

• Experience in a high-growth startup, SaaS company, consulting firm, investment environment, or commercial real estate organization preferred.
• Prior experience supporting office operations, workplace management, or employee experience initiatives is strongly preferred.
• You anticipate needs before they arise.
• You create structure in fast-moving environments.
• You are calm under pressure and highly dependable.
• You balance professionalism with warmth and adaptability.
• You take ownership and execute with urgency.
• You understand how to navigate executive dynamics and organizational complexity.

Responsibilities

• Manage the CEO’s calendar, scheduling, travel, and daily priorities with strategic awareness.
• Anticipate scheduling conflicts and proactively optimize time allocation.
• Prepare briefing materials, agendas, talking points, and follow-up action items for internal and external meetings.
• Serve as a gatekeeper and strategic filter for inbound requests and communications.
• Oversee the day-to-day operations and experience of the Atlanta office.
• Coordinate office logistics, vendor relationships, supplies, facilities requests, and workspace organization.
• Ensure the office environment reflects Northspyre’s culture, professionalism, and operational standards.
• Partner with leadership and People Operations to support onboarding, employee events, team gatherings, and office culture initiatives.
• Help coordinate executive visits, customer meetings, recruiting events, and internal offsites hosted in the Atlanta office.
• Act as a point of contact for office-related needs while helping maintain a positive and highly functional workplace experience.
• Track executive initiatives and ensure timely follow-through across departments.
• Coordinate leadership meetings, board-related logistics, investor interactions, and company-wide communications.
• Partner closely with department leaders to maintain organizational alignment and accountability.
• Assist in driving operational cadence and executive workflows.
• Conduct research, synthesize information, and prepare summaries for executive decision-making.
• Help organize and execute high-priority projects and special initiatives.
• Draft internal communications, presentations, and executive correspondence.
• Support preparation for board meetings, fundraising activities, customer engagements, and strategic partnerships.
• Help foster a high-performance, organized, and positive executive operating environment.
• Maintain the highest standards of confidentiality, professionalism, and discretion.
• Represent the CEO and Northspyre with maturity, judgment, and strong interpersonal skills.

Benefits

• Meaningful stock option package
• Comprehensive Medical, Dental, and Vision (multiple plan options, including 100% employer-paid premium for individual coverage for full-time employees)
• 401k Match (fully vested after 6 mo eligibility period)
• Unlimited Vacation
• Paid Sick Leave
• Major US Holidays
• Awesome company swag!
• Free access to Health Advocate
• Hybrid & Remote opportunities
• Amazing new office in Midtown Atlanta
• Part of a small, professional fast-moving team with minimal supervision
• Annual team gatherings

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed