Executive Administrator

Kiss Nail Products • Port Washington, NY

3d • $69,000 - $137,000 • Onsite

About The Position

The Executive Administrator supports the Office of the Chairman by assisting with administrative operations, project coordination, billing and invoice processing, and day-to-day follow-up on executive initiatives. This role works closely with executive staff to ensure tasks, projects, and administrative processes are completed accurately and efficiently while maintaining a high level of professionalism, organization, and confidentiality.

Requirements

• 3+ years of experience in administrative support, operations, executive support, or a related field.
• Strong organizational and multitasking abilities.
• Excellent communication and follow-up skills.
• Ability to manage confidential information with discretion.
• Proficiency in Microsoft Office, including Excel, Word, and Outlook.
• Strong attention to detail and accuracy.
• Bachelor of Arts (B.A): Business Administration/Management
• 2 - 4 years of relevant experience or industry exposure in a related field
• Document Management
• Hospitality
• Invoice Management
• Project Management
• English
• Korean

Nice To Haves

• Experience supporting executives or senior leadership.
• Experience with invoice processing, billing, or administrative accounting functions.
• Bilingual English and Korean preferred.

Responsibilities

• Assist with the execution and follow-up of projects and assignments initiated by the Chairman and executive office.
• Track project timelines, action items, and deliverables to ensure timely completion.
• Coordinate with internal departments and external vendors as needed.
• Prepare reports, summaries, and supporting documents for executive review.
• Manage and organize executive office records, files, and documentation.
• Assist with scheduling, meeting coordination, and administrative tasks.
• Maintain accurate records and ensure proper document management.
• Support day-to-day operations of the executive office.
• Process invoices and billing requests in a timely manner.
• Track payments and maintain organized financial records.
• Coordinate with Finance and Accounting departments regarding payment status and documentation.
• Assist with expense tracking and budget-related administrative tasks.
• Assist with insurance renewals, claims documentation, and policy administration.
• Maintain vehicle-related records, registrations, inspections, and service schedules.
• Coordinate with vendors and service providers regarding vehicle and insurance matters.
• Assist with payroll-related documentation for personal staff.
• Maintain employee records and administrative files.
• Coordinate onboarding paperwork and related administrative processes when necessary.
• Communicate with vendors, contractors, and service providers.
• Obtain quotes, schedule services, and follow up on outstanding requests.
• Maintain vendor records and service documentation.

Benefits

• Premium Medical Insurance Coverage
• 401(k) Savings Plan
• Paid Time Off (PTO) based on seniority
• Paid Holidays
• Annual Bonus Plan
• Onsite Employee Fitness Center with Indoor Racquetball Court and Yoga Room
• Summer Fridays
• Complimentary Gourmet Breakfast, Lunch, and Dinner
• Relocation Support for New Hires
• Work Anniversary Recognitions
• Congratulatory & Condolence Gifts
• Employee Referral Bonus Program
• License/Certification Reimbursements
• Corporate Employee Discounts
• Visa Sponsorships (100% paid by the company) i.e., New H-1B, H-1B Transfer, O-1, and Green Card
• Commuter Support (Shuttle Bus Program and EZPass Support)
• Vehicle Perks

What This Job Offers

• Job Type: Full-time
• Career Level: Executive