Executive Administrator

Senior Care Partners C.E.•Portage, MI

9d•Onsite

About The Position

The Executive Administrator provides high-trust, proactive, and strategic administrative support to the Chief Executive Officer (CEO), Board of Directors (BOD), and to the Executive Leadership Team (ELT). This role operates with a high level of discretion, managing confidential information, coordinating executive operations, and ensuring seamless communication and workflow across leadership functions. The position is responsible for complex calendar management, executive communications, travel coordination, Board support, grant process coordination, reporting and presentations, and leading high-impact administrative and organizational projects.

Requirements

Associate's degree required
Minimum of 5-7 years of progressively responsible executive administrative experience supporting a C-suite executive, President/CEO, or senior leadership team
Experience supporting a Board of Directors, including preparation of agendas, board packets, meeting minutes, governance documents, and board communications
Demonstrated experience managing highly complex executive calendars with competing priorities
Experience coordinating executive travel, organizational events, and high-level meetings
Experience managing confidential information requiring exceptional discretion
Experience coordinating multiple complex projects simultaneously with minimal supervision
Must be fully vaccinated or willing to become vaccinated against: Influenza, MMR, Varicella, Tdap/Td, COVID-19, and Hepatitis B
Must meet CMS competency standards prior to working independently
Must be willing to work beyond normal hours and take part in our on-call rotation
Comfortable working in varied home environments and all-weather conditions

Nice To Haves

Bachelor's degree in Business Administration, Healthcare Administration, Communications, Public Administration, or a related field preferred
Healthcare, nonprofit, or government experience strongly preferred
Experience supporting grant administration or grant reporting preferred

Responsibilities

Provides strategic administrative support to the CEO, ELT and BOD
Manage and execute special projects and organizational initiatives
Coordinate and support company-wide events and executive meetings
Deliver expectational customer service to internal and external stakeholders
Ensure accuracy, timeliness, and confidentiality in all administrative functions
Executive Management & Calendar Management
Board of Directors Coordination
Communication
Project Management
Reporting
Travel, Meetings & Logistics
Operational & Project Support
Personal Support